Controlling Spend with Purchase Orders

4D Pharma are spread across Europe and use Xero. Zahara helped control spend and improve payables efficiency.



Finance System:


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The Task

As the company operates in a highly regulated environment, 4D needed to ensure that purchasing is tightly controlled and fully auditable.

Due to the company’s rapid international growth, and the complexity of budgeting and a complex multi-layered approval process, 4D recognised that it needed extra functionality that wasn’t available in it’s Xero accounts software. In addition to a seamless integration with Xero, the platform had to be quick to deploy, easy for employees to raise requisitions, gain approval from managers and enforce a compliant process for approving expenditure.

4d Pharma

The Solution

The Accounts team selected and deployed Zahara across the business. Employees across Europe found the software intuitive and so adopted it into their buying with minimal training.

Business managers loved Zahara’s ability to set and manage departmental budgets and multi-layered approvals. The workflows in Zahara are powerful, easy to use and have alerts and an audit trail for every purchase – just what 4D needed. Zahara integrates in to 4D’s Xero accounts software, ensuring employees can only buy from approved suppliers – critical to a business that demands the highest quality from its supply chain.

To streamline processing of over 2,000 supplier invoices per month,
Lush implemented ABBYY FlexiCapture OCR, that feeds Zahara.

The Benefit

As a direct result of implementing and deploying Zahara’s purchase management platform, 4D Pharma have gained visibility and control of a highly compliant and best practice purchasing process across their entire pan-European business.

They have released their accounts team to deliver more value to the business and restricted supplier selection to pre-qualified and approved suppliers. As a result, 4D Pharma can focus on delivering world class medical breakthroughs and continued growth whilst Zahara takes care of a best in class and compliant purchasing process.

Zahara makes it easy to is raise an order and has powerful approvals needed for a business like ours. The budgets are a great feature

Sharon Turnell, Group Financial Controller

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