Purchase Order Software QuickBooks Online

As a QuickBooks Online user you can add automation and control to your buying. Your teams can raise purchase requests that, once approved, convert to Purchase Orders and get sent onto suppliers. You can receipt the delivery, record the invoice easily and match against the order. Any exceptions can also be sent out for approval. Then the supplier’s invoice can be pushed over to QuickBooks Online automatically where you can pay it in the usual way. Every step of the way there are controls and thought to make the buying process more secure with increased visibility.

Zahara is perfect for controlling indirect costs. Zahara’s purpose isn’t stock control, it is for controlling the buying process. All serviced and even stock based organisations can benefit from Zahara. We have spent years understanding and creating functions to streamline the buying and accounts payables process. As a QuickBooks Online user, you will find Zahara easy to integrate and sync with QuickBooks Online.

Still using Desktop or Enterprise? Although we don’t have any sync with the desktop versions of QuickBooks we have two invoice export options using IIF files or Excel.


"You can set Zahara up yourself, or we will do everything for you."


Process QuickBooks Invoices Faster

    • Automated invoice handling and recognition
    • Create multi-step approval processes for purchases and invoices
    • Approve by email, mobile app or Zahara’s dashboard
    • See who’s the fastest and slowest approvers
    • Automatically post approved invoices into QuickBooks Online
    • Supports Classes & Projects
    • Control and manage all spend with faster visibility

Watch this explainer video to see how Zahara works

Zahara has a great mobile app for
Orders, Approvals, GRN & Expenses

Zahara starts at $129 a month for 10 users including
250 scanned invoices

Our QuickBooks Online integration allows you to instantly pull in all your suppliers, accounts codes, Classes and your tax codes straight into Zahara. Most importantly, you can also post your invoices from Zahara straight back to QuickBooks fully approved. You get better buying with Zahara and QuickBooks Online fused together.

Better buying starts with Zahara …

Your staff can have a Zahara account and place purchase requests. These can be approved by email and the purchase order sent onto the supplier. Deliveries can then be easily receipted. Once the invoice is received into Zahara, the invoice can be matched, approved and then exported into QuickBooks Online. It is only the Invoice was pass over to QuickBooks Online.

How it works – Finance team

The finance team have an immediate visual of all spend as its being made – even at trade counters using the Zahara app. Invoice processing becomes faster and easier – invoices can be emailed directly into Zahara. There will be invoices in Zahara but not in QuickBooks Online but that’s ok because you can run off reports at month end for accruals.

Projects and Jobs

QuickBooks Online is used widely in job centric businesses like events and construction. Zahara’s projects can be used for the allocation of spend for your different projects. You can create project budgets with granularity like consumables, people, and hire. Whatever you need, you can set expected spend up front and get alerted when the buyers start spending close or over the Budget limit.

How it works – coding

Zahara was designed with QuickBooks Online in mind. We have all the coding you need to create invoices in QuickBooks Online exactly the way you need them. We sync with Classes and Projected and can even update Stock.

Mobile Buying

With Zahara’s mobile app, your buyers can buy out in the field. We have a neat solution for trade-counter purchases as well. They can generate a PO number and then photograph the collection note, so Finance have an immediate visual of expected invoices. You can also have your teams receipt deliveries easily by photographing the GRN.

Purchase Requisition

Spend requests can be put into approvals workflows that then generate and send purchase orders.

Invoice Processing

Invoices can be received, read and routed our for approval so vendors can be paid on time with less effort


Analysing spend helps reveal wastage and improve bottom line. Zahara shows you who's spending your money

Ready to improve your
Approval Workflow?

Contact a member of our team today and see how we can
integrate you with Zahara.