Month-end accounts? Again? We couldn’t stand it either, all that tediously keying in invoices and chasing approvals – that niggling feeling that there has to be a better way to handle invoicing and the reality that, where you work, month-end spells grinding out nights of OT.
So cut it all out...
The tools are out there. Trust us, we make them – which means that at Zahara we’re experts in having your invoice processing streamlined, simplified and squared away before clock-off time. Zahara is easy to use and fast to set up.
Invoices can be forwarded to us and we will read them, make sense of them and extract all the data that your finance system needs, applying coding rules as well so that each line item is perfect – just as if you’d created it yourself.
Invoices can follow approval workflows so that when needed, a manager can review them easily by email or phone app. Workflows can be setup in minutes, not weeks.
Approved invoices can be forwarded into your finance system like Sage & Xero, fully coded and ready to be paid. That's literally hands-free processing right?
Talking of which, you can also pay your invoices, in batches, from within Zahara. Just select the ones you want to pay and with a neat tie in with Currencies Direct, sit back as they get paid with the minimum of fuss.
Zahara has an Invoice Inbox where all supplier invoices are received and read by our recognition engine. Suppliers are identified, invoice and line item details are read and any corresponding purchase orders will be linked and matched. Invoices can be created on AutoPilot and sent into workflows with approval rules, or processed by finance staff with just a few clicks. Invoice PDFs are securely filed away and can be exported over to the finance system, or into online storage spaces like DropBox.
Zahara system has sped up our P.O & invoice processing which has created efficiencies which we can take advantage of.
Graham R - Head of Systems - Transportation Trucking Railroad.
It is so easy to locate older invoices and be able to share information with the auditors easily. Overall Zahara has been great for our business and I've been happy to share our experience with others.
Ashleigh B - Head of Finance - Hospitality
A key component of an invoice processing platform is the ability to route invoices for approval from your managers. It could be the finance team cannot pay without a stakeholder or budget holder approving first. Our AP Automaton solution, with invoice processing, will handle invoice approvals for you as well as part of multi-step invoice approval workflows
We have a number of ways to export invoice data from Zahara. Can your finance system import Purchase Invoices? If you can import using CSV or Excel then that is a great starting place. We will be able to serve up the invoice data in a format you can use. The only bottle neck will be your system importing the data.
Yes. Zahara is an all-in-one purchase order system, and we have invoices matching against Zahara orders. However, with our range of connectivity tools and settings, we can also import purchase orders from third-party systems you may already be using. This means Zahara can be used by anyone, provided there are connectivity methods or importing methods to move data in and out of Zahara.
Invoice processing is the series of steps and activities involved in handling and managing invoices received from suppliers. It includes invoice validation, data entry, approval workflows, and payment processing. Your accounts manager can carry out all these functions and tasks without technology, but they become considerably easier and faster with our world-class Zahara invoice processing software.
