Control your home costs and make the payables team more efficient

Purchase Requisition, Approvals, Budgets & Faster Invoice Processing

Care Homes

  • Control capex and maintenance expenditure
  • Control consumable costs from preferred suppliers
  • Scrutinise staffing invoices
  • Scan and process supplier invoices faster
  • Prevent invoices being processed or paid twice
  • Prevent duplicate purchases and reduce wastage
  • Automatically "Gross Up" invoices posted into Sage 50 / Xero

It can be a challenge to keep costs under control over multiple sites, particularly when lots of people are authorised to make purchases in each of your remote locations. Zahara simplifies this process, by providing greater visibility over expenditure, and putting checks and controls in place to control budgets.

Your managers can approve spend with regional or head office management approving more expensive or capex items. You can use Budgets to set pre-agreed spend for consumables, entertainment and anything else that makes sense. Over-budget spend can trigger an approval process.

With real-time access to management and financial information, you can make better, more astute business decisions, ensure quality control of services, and keep a close eye on the bottom line. Zahara is simple to setup and use, and will give you peace of mind that all your homes, no matter where they are located, are running as profitably as can be.

Our advanced invoice processing software allows every-day simple invoices to be scanned or loaded from email, recognised and then automatically routed for approval or straight into the purchase ledger. We integrate with Sage 50 as well which we know many care providers use. Finance and admin staff can then dedicated more time to analysis, time-sheets and disputes.

Are you right for Zahara?

We appreciate Zahara isn't for every type of care business. We are ideally suited to care companies like this:

  • Multiple homes - lots of buying from remote locations
  • Centralised accounts office - More than one person in accounts
  • Process more than 1000 supplier invoices per month
  • Paperwork everywhere, literally can't see the woods for the trees
  • Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200
  • Regional managers / directors who are always on the move
  • Frustration with limitations of current accounts system - e.g Sage 50
  • Real desire to manage spend and control costs better
our customers

What is Zahara?

Zahara adds control and visibility of your buying across all your locations. Every purchase or purchase request can follow an agreed work-flow. That could be purchase orders being raised at each home, routing for approval to the managers, or directors approving capex and repairs costs. Zahara makes the buying process better, eliminating paper but improving the audit-trail behind every purchase decision.

Watch Zahara in action

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Why you need Zahara

  • Approve any purchases quickly by email
  • Prevent duplicate purchases and reduce risk of fraud
  • Make buying faster, more efficient and easier
  • Process invoices and pay suppliers faster
  • Go paperless with electronic document storage
  • Set departmental and project budgets and visualize progress

21st Century Software for the care community.

Get in touch today