Charities & Not for Profit

An approval audit-trail behind every purchase

Reduce costs with better buying efficiency using Zahara
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Accountability and approval behind every purchase
Zahara is primed to help charities enhance their finance function. When your funding primarily comes from the good-will of donations, or support from the government, you’ll know the importance of making sure every purchase is necessary and justified. We’ll help you account for every purchase with a full audit trail, and strict budgeting to make sure you’re only committing to spend what you can afford. With the use of our automated invoice processing, you’ll massively boost the efficiency of your finance team, achieving what could usually only be done with a bigger team.
1000s of users put their trust in Zahara every day
Charity customers
 

Is Zahara the key to unlocking stress-free AP?

Streamlined control and efficiency tailored for Charities & NFPs
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Do you relate to these statements?
● Have multiple teams - lots of buying from remote locations?
● Use Sage 50 or Sage 200?
● Have frustration with your current accounts system?
● Have a real desire to manage spend and control costs better?
● Have a centralised accounts office - more than three people in accounts?
● Process more than 400 supplier invoices per month?
Are you looking to?
● Get better control?
● Pay less for your everyday expenses like consumables?
● Cut down on waste by preventing spend using approvals?
● Improve reporting and get month-end done accruals faster?
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Tired of Waste? Say Goodbye to Unnecessary Expenditure with Zahara.

Six key benefits that’ll make the whole team smile
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Never lose track of your payments

With Zahara, the month end figures get done faster. Approvals happen in minutes not days, meaning finance have visibility of the payables side of the business with accurate spend allocation for each job.

Say Goodbye to lost papers

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

 
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AI Invoice Processing

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

Improved Bottom Line

If you cut down on wasted spend, including unnecessary duplicate purchases, and scrutinise every spend request using multi-step approvals, you can't fail to improve the bottom line.

 
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We live in the clouds

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

Quick and Simple to Deploy

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

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We Integrate With Popular Accounting Software...
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Our key features are:

Purchase Orders

Know your costs before you commit to spending.

Deliveries & Receipting

Full audit trail so you have total visibility of what’s been delivered and receipted.

Approval Workflows

Infinitely customisable workflows so you can be ready for every scenario.

AI Invoice Processing

Pay your invoices 9 times faster using our specialised OCR.

Supplier Payments

Make secure payments in-app to avoid the faff of online banking.

Reporting & Analytics

With a complete audit trail and GRNs you’ll know if there are any hold ups.
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How we help our charities and not-for-profits

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Budgets

As much as you may try to keep spending to a minimum, you’ll have unavoidable costs like your fundraising campaigns, marketing, and general maintenance. With a combination of budgets and approval workflows you can plan for these costs without overspending.

Finances

Utilising Zahara’s tools is an easy way to boost the power of your finance team for a fraction of the cost of hiring the equivalent people. You can leave manual data entry to Zahara, so your team can better focus their time on analysis and working on the bigger picture.

Month end reporting
Are the approval workflows multi-step?
Yes. Multi-steps with multiple conditions, so out-of-the-box you can be up and running with little effort.
How accurate is the invoice processing?
Very accurate. All invoices are recognised centrally, which means none of our customers have to do any training.
My finance system isn't listed above?
Everything in Zahara can be imported as part of the initial setup using CSV files. Our main data hand-over from Zahara to your finance system are approved invoices. Can your finance system import a CSV or Excel file with invoice data? If the answer is yes, you can still enjoy Zahara to the full. If you'd prefer, Zahara can be used on its own without a finance system to control spend requests.
What exactly is Zahara controlling?
Spend. Costs. If every purchase request has to be approved, you can control what is being purchased and what suppliers you are using. You are then back in control as your business scales.
How easy is Zahara to use?
Zahara has all the features and settings that any modern finance team would want, without compromising on having a user-friendly interface. We wanted it to be accessible even for your colleagues who aren't in the finance department.
What do your customers say about Zahara?
They say "how did we manage with out this!"

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    Take control and book in with one of our AP Specialists today.