Controlling Costs for Not for Profits

If you are a not-for-profit you are used to making the most of your spend. Every purchase should have a full audit-trail and every approver should be held to account for the approvals they make.

  • Full audit-trail behind every purchase decision
  • Control spend with departmental or project budgets
  • Use approval processes for all invoices and purchase requests
  • Track budget progress easily
  • Scan and process supplier invoices faster
  • Prevent invoices being processed or paid twice
  • Prevent duplicate purchases, buy greener, reduce wastage
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Is Zahara a great fit for you

Are you:

  • A Charity or fund-raising organisations?
  • Housing Project?
  • Rehab center?
  • Hospice or care organisation?
  • An organisation with Trustees?

Do you have:

  • Frustration with limitations of current accounts system?
  • Real desire to manage spend and control costs better?
  • Sage 50 (UK), Xero, QuickBooks Online or Sage 200?
  • Accountability to Trustees?

Benefits of our Not for Profit customers

Benenfits of using Zahara
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Fast accurate invoice Processing

Our AI recognition will effortlessly read your invoices and have the data in your finance system without you having to lift a finger. Just forward your invoices to Zahara and we will do the rest.

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Departments & Divisions

Divisions can be created for each department or team. The budget and spend for each department can be tracked with a complete audit history of purchase orders and invoices.

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Approval Workflows

Zahara’s customisable approval workflows allow for the right people to approve each purchase order and invoice, which can also be matched to the correct costs and coded easily.

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Eliminate Manual Process

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

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Quick & Simple to Deploy

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

Integrate with these key finance systems

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We integrate with the leading Accounting, ERP and Inventory platforms to make getting your data into these systems a simple process.

What our customers say

BJ Babb
Excellent Software and loving the refreshed interface. All backed up with friendly and efficient support when required (which isn't a lot as it just works). Mark, Office Manager, Feb 23
Bio Bean
We've been using Zahara from Day 1 and we love it. It's perfect for departments seeing their live spend and budgets as well as ensuring spend gains the correct authorities using Zahara workflows Chris - Jan 23
Blackpool FC
We now have accountability, visibility and all our invoices are now digital.’ Finance Manager, Blackpool FC Jan 23
Good Things Foundation
'Zahara has changed and simplified our invoices approval process. It is simple to use software and if at any time we are struggling, the support team is always ready to help.' Erika - Jan 23
Genco Electrica
‘Zahara has been a massive help, it allows us to keep track of all the spend on each project and we would definitely recommend it.‘ Zoe Webb - Genco Electrica - Jan 23
Drayton Beaumont
We have been using Zahara for at least two years and the product and its continuous development are first class." - Business Development Manager, Drayton Beaumont Services - Jan 23
Sisters of the Love of God
Zahara has helped us streamline things, we can see what is sitting where and with whom, it's fantastic, it’s so much more controllable and transparent" - Head of Finance, SLG - Jan 23
Flipout
Zahara has already helped us, our audit is now quicker, and the onboarding has given us a great overview, I’m now very comfortable using and updating the system ” – Jon Thomas, National operations manager – Jan 23
Hotel Synergies
I like using Zahara as it is easy and versatile to implement and provides a structured purchasing platform that helps control the profitability without heavy admin. - Dec 22
Reliant HCS
Very user friendly cost-effective tool, which compared to other high-end software is a fraction of the price - Dec 22
Prestige Nursing & Care
We have been using Zahara since Sep 22 and the productivity gains have been phenomenal. Our finance team and the wider business have been singing its praises
Iron Mountain
Global Disaster Recovery company Iron Mountain deployed Zahara to manage purchasing in EMEA
Bristol Old Vic
Famous theatre, Bristol Old Vic chose Zahara for its flexible pre-spend approvals and requisitions
Lush
With 105 retails outlets, global brand Lush wanted a truly paper-less AP process and turned to Zahara.
Shift Active Media
Media Accounts teams gained financial awareness and improved profitability resulting in continued successful growth.
Aesthetx
"The approval processes and designated workflows are great. I like that the business can have its own divisions, that's a big plus." - Financial Controller at Aesthetx
CHD Living
Care homes group CHD Living brought their spending under management and found an easy way to enforce budgetary discipline.
British Airways
“The approval process in Zahara has given us more control and better visibility of spend”. Martin Burnell - British Airways Holiday
 
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Purchase Orders

Control costs with Purchase Orders. Buy whats approved.

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Approvals

Multi-step approval workflows mean all spend is authorised
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Payments

Faster approved vendor
payments with less friction
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Invoice Processing

Faster invoice processing. No needless data entry.
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How we're helping Not for Profit customers

 
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Audit Trail

When spending money derived from donations or fund-raising, the public and your trustees expect restraint and diligence. Zahara's purchase audit trail helps you justify every commitment you make. This makes for better buying but also gives you peace of mind.

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Finance

Set finance free so they can concentrate on improving margins with better cost controls. Zahara will remove manual entry of invoices so time is better spent on analysis and allow faster matching of purchase requests with supplier invoices.

 

Take Control Today

Arrange a 30-minute fast and friendly, end-to-end demonstration to see how
Zahara can help you save money and speed up existing invoice workflows