Total Spend Transparency for Not for Profits:
Control costs and spend with budgets and approvals

A full audit trail behind every purchase decision helps avoid headlines like these

  • Full audit-trail behind every purchase decision
  • Control spend with departmental or project budgets
  • Use approval processes for all invoices and purchase requests
  • Track budget progress easily
  • Scan and process supplier invoices faster
  • Prevent invoices being processed or paid twice
  • Prevent duplicate purchases, buy greener, reduce wastage
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Is Zahara right for you?

We appreciate Zahara isn't for every type of not-for-profit. We are ideally suited to organisations like this:

  • Schools & Academy Trusts
  • Charities and fund-raising organisations
  • Housing Projects
  • Rehab centers
  • Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200
  • Frustration with limitations of current accounts system - e.g Sage 50
  • Real desire to manage spend and control costs better
  • Accountability to Governors / Trustees
our customers

Real-time visibility and transparency of departmenal costs

If you are a not-for-profit you are used to making the most of your spend. When using donated or public funds every purchase should stand the "Daily Mail" test. Can it be justified under scrutiny? No one wants headline like that above. Every purchase should have a full audit-trail and every approver should be held to account for the approvals they make.

Zahara is a cloud-based tool that provides a complete visual of all your spend and allows finance to control costs more easily. You can create a structure in Zahara around your approval processes to make sure all pre-spend requests receive the right approval and all invoices are matched and coded easily & accurately.

Our Optical Character Recognition (OCR) tools enable the in-house scanning or loading of purchase invoices and we have integrations with a number of systems like Sage 50 & 200 as well as QuickBooks Online and Xero.

Zahara is quick to deploy - fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud. Talk to the Zahara team to find out how we can help.

invoice automation

Advanced invoice automation with SmartInvoice

  • SmartInvoice - Desktop Windows Software
  • Scan or load supplier email PDF's
  • Incredible first-time accuracy reading values
  • Read & code line items, or manually split
  • Match against Zahara Purchase Orders
  • Export orders to Zahara and have them route for approval automatically
  • Automatically export to Sage / Xero / QBO on approval with the PDF
  • Save countless hours on keying in each month
  • Be up and running in no time


Cloud-based Purchasing Management

With Zahara, every invoice is expected. Get started today