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Accounts Payable Automation software

Control your spend. Cut costs. Grow your bottom line.

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Delivering Robust Financial Control through Accounts Payable Automation

Zahara provides accounts payable software that you can access anywhere, no matter the device. All you need is an internet connection and Zahara will update in real-time. Instead of limiting your team with on-premise tech, you can monitor spend from home or on site.

Reduce delays and promote faster decision making with multi-step invoice approval workflows. Substitute the traditional paper and spreadsheet tracking methods for convenient email or mobile-app purchase approvals.

Know your costs before you commit to spending. Zahara lets you set strict budgets for particular departments and use multi-step approval workflows to decline, amend, or approve purchase orders.

Pay your invoices 9 times faster, with less effort on your part. Zahara’s in-built invoice processing OCR software can accurately read your invoices for you, down to the line item. Unleash the full potential of your time and resources with Zahara's seamless invoice management.

Real-time visibility helps you monitor and control your spending. Zahara's advanced reporting and analysis shows you who's buying what, when, and from who. With a complete audit trail and GRNs, you never have to wonder which step is holding up the process.

Zahara enables effortless transactions from your current bank, even for international remittances. Say goodbye to cumbersome processes and embrace a seamless solution to pay your suppliers promptly and efficiently.

15 Days to go

Month-end done? Only another 15 days until the next rush begins ...

Zahara helps organisations pay their bills more easily and control costs through the use of multi-step approval workflows, automated invoice processing and real-time visibility of all spending.

We integrate with your Accounting Software

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Why use Zahara AP Automation?

The team who make Zahara tick all live and breathe everything Accounts Payable Automation, Purchase Orders and hands-free invoice processing. We’re a small yet innovative bunch, based in Bath, UK. When you use Zahara, you’re in the safe hands of passionate folk who want you to have the best user-experience possible.

Zahara is ideal for service-based organisations who do a lot of buying or need an audit trail behind every purchase. Our Accounts Payable tools combine speed with accuracy, and our advanced control measures increase accountability, and confidence. It’s time to embrace efficiency.

Hear from our happy customers
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Buy Better with Zahara

Controlling costs with purchase restraint is good for the bottom line

Zahara is all about buying better. Making sure your teams are buying from approved suppliers at the best prices you have already agreed centrally. We make buying easy so everyone can access Zahara in a controlled way.

And for those that answer to a higher-authority, there is an audit-trail behind every request and every step taken in the buying process.

Learn more about our purchase order software
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Unmatched Financial Control With Zahara’s Approval Workflows

Purchase Order approvals give you next-level control and visibility over organisational spend.

Every purchase request - whether that's stock, general expenses, or capital assets - follows an agreed multi-step approval workflow. You can choose to have automatic approvals for small spends, while also implementing more complex approval workflows for expensive purchases.

Zahara helps you to create super simple or infinitely sophisticated purchase or invoice approval workflows straight out of the box.

Learn more about our multi-step approval workflows
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Invoice processing on Autopilot

Zahara helps finance teams process supplier invoices faster, and with greater accuracy. With nothing to install, your new paperless process can be up and running in no time.

Invoices are emailed into Zahara, where they are processed and read automatically, down to the line-item. Invoices are then routed for approval using highly customisable workflows, and finally matched against purchase orders or exported into your finance system.

Zahara's AutoPilot provides straight-through-processing with incredible recognition accuracy.

Take a look at our AI Driven invoice processing software
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Pay Suppliers Faster

No Purchase-to-Pay solution would be complete without assisted and automated payments.

Pairing Zahara with the best payment providers now enables a new level of efficiency when paying supplier invoices. Doing so removes open banking restrictions like the maximum number of bills that can be paid in one go or the value of any payment run.

Final payments can also be approved, making the process more secure, but with significantly less friction.

Learn more about our easy supplier payments
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said no one, ever

Frequently asked questions

What are the benefits of Accounts Payable Automation?

Accounts Payable Automation reduces manual entry, speeds up approvals, and improves accuracy. With Zahara, invoices are captured digitally, routed for approval automatically, and tracked from purchase order to payment. This saves time, reduces errors, and gives clear visibility of cash flow.

How do your payments work?

Once enabled, you will have an account with Currencies Direct. Transfer funds from your bank into currency wallets to buy and hold currencies. In Zahara, select approved invoices and pay from your chosen wallet. This gives you easier batch runs, competitive FX rates, and tighter control over outbound payments.

How does your AP Automation software streamline the accounts payable process?

Zahara centralises the process from requisition to payment. Capture invoices, route them for approval automatically, match to POs where needed, and keep a full audit trail. You’ll cut manual entry, reduce errors, and shorten cycle times, with every step visible in one portal.

Can your software integrate with our existing ERP or accounting system?

Yes. We have direct integrations with many systems and can also export the data you need for file-based imports or API-driven workflows. We’ll work with you to design the best approach—fully automated or a simple scheduled export—so invoices post cleanly into your finance system.

What security measures are in place to protect sensitive financial data?

Zahara runs on Microsoft Azure. Data is encrypted at rest and in transit. We support single sign-on with Microsoft and two-factor authentication, with role-based access controls. We’re Cyber Essentials Plus certified and undergo independent security testing every year.

How does the software handle multi-currency and multi-language invoices?

Each business unit has a base currency, while POs and invoices can use any currency. Our invoice recognition detects currencies and handles most European languages. The reporting API exposes transaction data and historical exchange rates, so tools like Power BI can produce accurate, dated reports.
Recent Customer Testimonials

Arts Depot

just wanted to feedback how pleased we have been with Zahara since implementing it last year. It’s so refreshing for a company to listen to their users, so a big thank you. Victoria - Head of Finance - April 24
British Airways

British Airways

“The approval process in Zahara has given us more control and better visibility of spend”. Martin Burnell - British Airways Holiday
Blackpool FC

Blackpool FC

We now have accountability, visibility and all our invoices are now digital.’ Finance Manager, Blackpool FC Jan 23
Iron Mountain

Iron Mountain

Global Disaster Recovery company Iron Mountain deployed Zahara to manage purchasing in EMEA
Prestige Nursing & Care

Prestige Nursing & Care

We have been using Zahara since Sep 22 and the productivity gains have been phenomenal. Our finance team and the wider business have been singing its praises
BJ Babb

BJ Babb

Excellent Software and loving the refreshed interface. All backed up with friendly and efficient support when required (which isn't a lot as it just works). Mark, Office Manager, Feb 23
Good Things Foundation

Good Things Foundation

'Zahara has changed and simplified our invoices approval process. It is simple to use software and if at any time we are struggling, the support team is always ready to help.' Erika - Jan 23
Genco Electrica

Genco Electrica

‘Zahara has been a massive help, it allows us to keep track of all the spend on each project and we would definitely recommend it.‘ Zoe Webb - Genco Electrica - Jan 23
Drayton Beaumont

Drayton Beaumont

We have been using Zahara for at least two years and the product and its continuous development are first class." - Business Development Manager, Drayton Beaumont Services - Jan 23
Flipout

Flipout

Zahara has already helped us, our audit is now quicker, and the onboarding has given us a great overview, I’m now very comfortable using and updating the system ” – Jon Thomas, National operations manager – Jan 23
Hotel Synergies

Hotel Synergies

I like using Zahara as it is easy and versatile to implement and provides a structured purchasing platform that helps control the profitability without heavy admin. - Dec 22
Reliant HCS

Reliant HCS

Very user friendly cost-effective tool, which compared to other high-end software is a fraction of the price - Dec 22
Shift Active Media

Shift Active Media

Media Accounts teams gained financial awareness and improved profitability resulting in continued successful growth.
Aesthetx

Aesthetx

"The approval processes and designated workflows are great. I like that the business can have its own divisions, that's a big plus." - Financial Controller at Aesthetx
CHD Living

CHD Living

Care homes group CHD Living brought their spending under management and found an easy way to enforce budgetary discipline.