Educating your buyers for better spend control

Reduce costs with better buying efficiency

  • Create budgets for different departments and subjects such as Maths, English, History, Pastoral, Catering, Facilities
  • Greater control of tight school budgets and allocation of spend
  • Visibility of each department’s spend
  • Customisable multi-step invoice approval workflows
  • Audit trail behind spend- see who the approvers were
  • Save time by not having to inputting invoices manually
  • Easy to train users with our user-friendly interface
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Is Zahara right for you?

There are certain types of organisation that flourish with Zahara. These include:

  • Schools & Academy Trusts
  • University Departments
  • Student Unions
  • Private Schools
  • Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200
  • Frustration with limitations of current accounts system
  • Real desire to manage spend and control costs better
  • Accountability to Governors / Trustees

Real-time visibility and transparency of departmental costs

Education providers including schools, universities, colleges, and academic trusts can use Zahara to gain real-time visibility and transparency of departmental costs. Subject and/or department divisions can be created, for example Maths, English, History, Pastoral, Catering, Facilities. The budget and spend for each department can be tracked with a complete audit history of purchase orders and invoices. Zahara’s customisable approval workflows allow for the right people to approve each purchase order and invoice, which can also be matched to the correct costs and coded easily.

Our Optical Character Recognition (OCR) tools enable the in-house scanning or loading of purchase invoices and we have integrations with a number of systems like Sage 50 & 200 as well as QuickBooks Online and Xero. Zahara is quick to deploy – fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud. Talk to the Zahara team to find out how we can help.

Advanced built-in invoice automation

  • No need for additional software
  • Email invoices into Zahara
  • Incredible first-time accuracy reading values
  • intelligent coding of invoices based on history
  • Match against Zahara Purchase Orders
  • Automatic invoices posting to finance on approval
  • Save countless hours on keying in each month
  • Be up and running in minutes


Learn more about
Zahara Software

Request a Demo or a Trial for free!

Purchase Requisition

Spend requests can be put into approvals workflows that then generate and send purchase orders.

Invoice Processing

Invoices can be received, read and routed our for approval so vendors can be paid on time with less effort


Analysing spend helps reveal wastage and improve bottom line. Zahara shows you who's spending your money