“Nobody knows what has been ordered until the invoice lands.”
Requests and purchase orders are raised and approved before the supplier is instructed, so committed spend is visible from the start.
Finance teams across care, construction, education, hospitality and not-for-profit run their purchase-to-pay process on Zahara
The conversation you are already having
You hear the AP problem long before the software conversation starts.
These are the complaints that come up in every review meeting. Zahara is the practical answer to each one, which makes it an easy recommendation to stand behind.
“Approvals sit in someone's inbox while month-end waits.”
Approval routes are configured by value, budget, department or supplier, with reminders and a full audit trail behind every decision.
“Coding is inconsistent and month-end is a reconstruction job.”
Invoices are captured, matched to the order and coded consistently before they reach the ledger, so your review starts from clean data.
“Every client does this a different way.”
You can standardise one approach across a client base instead of rebuilding a process from scratch for each engagement.
Partner models
Two ways to work with us
Some partners want to introduce clients and step back. Others want to configure and support Zahara themselves. Both work, and we agree the commercials with you before you introduce anyone.
Referral partner
You introduce the client. We handle the build.
- We run the demo, scoping and onboarding
- You stay in the loop on progress and decisions
- No delivery commitment or technical overhead
Best if AP automation is a recommendation you make, not a service you deliver.
Delivery partner
You configure and support Zahara for your clients.
- Product training for the people doing the work
- Support on workflow design, budgets and approval routes
- A direct line to our team for escalations
Best if you already implement and support finance systems for clients.
Getting started
How a partnership usually starts
No portal to sign up to and no reseller paperwork before we have spoken. It starts with a conversation about your clients.
- 1
Introductory call
We talk through the clients you support, the systems they run on and where their purchase-to-pay process is breaking down.
- 2
Product deep dive
A working walkthrough of requests, approvals, invoice capture and payment prep, with your awkward questions answered directly.
- 3
First client together
We scope a real client with you, agree the workflow and share the onboarding so the first go-live is a good one.
- 4
A repeatable model
Once one client is live, we settle the model that suits you — referral or delivery — and the commercials that go with it.
Mutual value
What each side gets out of it
A partnership only lasts if it works for your practice and for the client you introduced.
What you get
- A product you can explain in a single meeting
- Help with scoping, pricing and workflow design
- Commercials agreed up front, in writing
- A UK team you can actually get hold of
- No pressure to resell if referral suits you better
What your client gets
- Spend approved before it is committed
- Invoices captured, matched and coded consistently
- Budget visibility for owners, not just finance
- Expenses and supplier payments in the same flow
- A clean export into Xero, Sage, QuickBooks or their ERP
Before you introduce anyone
The pages partners tend to read first, so you know exactly what you are recommending.
The AP platformWhat clients actually get: requests, approvals, invoices, expenses and payments.Finance integrationsHow Zahara connects to Xero, Sage, QuickBooks, Business Central and more.PricingPlan structure and what drives the cost, so you can set expectations early.Customer storiesFinance teams describing the before and after in their own words.
Partner FAQs
Partner questions, answered honestly
The things advisers ask before they put a client in front of us. If your question is not here, ask us on a call and we will give you a straight answer.
No. Plenty of partnerships work purely as referrals: you introduce the client, we run the demo, scoping and onboarding, and you stay informed. If you would rather configure and support Zahara yourself, we can set the partnership up that way instead.
You do. We agree how introductions, billing and support are handled before anything starts, so nothing cuts across the relationship you already have with the client.
Zahara works with Xero, Sage 50, Sage 200, Sage Intacct, QuickBooks Online, Dynamics 365 Business Central, NetSuite and MYOB, among others. If a client runs something less common, we will tell you honestly whether it is a good fit.
It depends on approval complexity rather than headcount. A ten-person charity with three budget holders and strict authorisation rules often gets more from Zahara than a larger business where one person signs everything off. We will help you judge which clients are worth introducing.
That depends on how many approval routes, budgets, sites and integrations are involved. We scope it with you before the client commits to anything, so nobody is working to a timeline that was invented in a sales meeting.
A conversation. Tell us about your client base, the systems they use and the AP problems you keep running into, and we will tell you whether there is a partnership worth building.