Zahara AP Automation Features
Level up every part of your AP process
Carefully considered features for finance teams that need more control, clarity and momentum.
We know only too well that every team has different requirements. We have an abundance of features at your disposal so you can experience infinite customisation, without compromising on quality or sophistication.
One connected toolkit
for AP automation
Zahara brings purchasing, invoice processing, approvals, supplier payments and reporting into one workflow. Instead of separate spreadsheets, inboxes and banking steps, finance gets a clearer way to control spend from request to payment.
Start with the parts your team needs most, then expand as your process matures. The same approval logic, audit trail and supplier data can support purchase orders, invoices, mobile approvals, receipting and month-end reporting.
Core Zahara features
Raise purchase requests and orders before spend is committed, then route them through the right budget holders. Zahara gives finance a clear record of who asked, who approved and what was agreed with the supplier.
Receipt goods and services against purchase orders so invoices can be checked against what actually arrived. Teams can see delivery status, goods received notes and remaining order balances without chasing email trails.
Build approval routes around your teams, values, departments, suppliers and projects. Zahara keeps approvals moving with clear routing, reminders and audit trails for every purchase, invoice and payment decision.
Capture supplier invoices from PDFs and email attachments, read the key fields, match them to suppliers and purchase orders, then move clean invoices into review or approval with less manual entry.
Prepare supplier payment runs from approved invoices and keep final payment approval under control. Zahara helps finance teams reduce banking admin while keeping visibility over what is ready to pay.
Track spend, approvals, suppliers, invoices and bottlenecks in one place. Zahara gives finance teams the reporting and audit detail they need to understand where money is going.
Accounts Payable Management
All the security, without compromising on usability.
- Cloud-based, no install needed
- Business units and divisions
- Finance system integrations
- Projects and departmental budgets
- User permissions and roles
- PO and invoice approvals
- Multi-currency handling
- Ring-fenced project spend
- Flexible reporting and accruals
- OCR invoice processing
- Syncing and reporting tools
- 2FA and Microsoft or Google login
Purchase Order Processing
The simplest and most efficient way to crack down on spend.
- Raise purchase orders
- Multi-step authorisation
- Approval conditions
- Budget checks on order raise
- GRN and order receipting
- Order and invoice matching
- Purchase audit trail
- Spend analytics and reporting
- Vendor and catalogue management
- Automatic PO sending
- PDF, CSV and JSON formats
- Bulk supplier updates
AI-Powered Invoice Processing
Automate invoice capture, coding and approvals to streamline invoice processing with Zahara.
- Fast invoice and line-item reading
- Automatic creation and routing
- Quick create or guided review
- Paperless PDF storage
- Advanced invoice approvals
- Approver coding
- Hold approvals pending GRN
- Order difference and balance checks
- Invoice search
- Custom invoice fields
- Duplicate invoice prevention
- Bank account checking
Mobile App Features
Better financial processes, even on the go.
- iOS and Android apps
- Push notification approvals
- Microsoft or Google login
- Landscape iPad mode
- Raise quick trade-counter orders
- Create purchase orders
- Receipt deliveries
- Record expenses and mileage
Supplier Portal & Management
Effortlessly manage your entire supplier base.
- Supplier onboarding portal
- Supplier self-service updates
- Bank account validation
- Teams alerts for new suppliers
- Bulk catalogue imports
- Email suppliers from Zahara
Zahara features FAQs
Zahara includes purchase orders, invoice processing, approval workflows, supplier payments, reporting, supplier management, budgets, receipting, mobile approvals and finance system integrations.
Yes. Zahara helps teams raise and approve purchase orders, receipt deliveries, capture supplier invoices, match invoices to purchase orders and route invoices through approval workflows.
Yes. Zahara supports configurable multi-step approval workflows for purchase orders, invoices, expenses and supplier payments, with routing rules based on your process.
Zahara connects with a range of finance and ERP systems, including cloud and on-premise accounting platforms, so approved purchase and invoice data can move into your accounts process.
Yes. Teams can raise purchase orders, check budgets, route requests through approval workflows and track committed spend before invoices arrive.
Yes. Zahara can read supplier invoices, capture key invoice data and line items, help prevent duplicates and route invoices for review or approval.
Yes. Zahara supports supplier onboarding, self-service supplier updates, bank account validation, catalogue imports and supplier communications.
Yes. Zahara includes mobile apps for iOS and Android, with approval notifications, purchase order creation, receipting, expense capture and mileage claims.