AP Automation for Charities & Not for Profit
Improve spending oversight and automate invoice approvals.
Charities and non-profits must carefully manage how funds are spent. Finance teams need clear approval processes, spending oversight, and accurate records for trustees and auditors.
Zahara helps control spending before it happens. With purchase orders, automated invoice processing, and structured approvals, finance teams gain visibility while reducing manual work.
Trusted by finance teams across charities and non-profit organisations
Purchase-to-Pay for Charities
How does Zahara help charities improve spending oversight?
Zahara gives charities a controlled purchase-to-pay process, connecting purchase requests, approvals, supplier invoices, and audit trails in one system.
Finance teams can control spending before invoices arrive, track budgets by department, programme, or project, and keep accurate records for trustees, auditors, and financial reporting.
See if Zahara is a good fit for you in under 15 minutes.
Schedule a Scoping CallControl spend before invoices arrive
Purchase requests and approvals happen before orders are placed, so finance teams can review and authorise spend early.
Route approvals automatically
Approval workflows send requests and invoices to the right people based on department, programme, project, role, or value.
Automate invoice processing
Supplier invoices are captured and routed through approval workflows, reducing manual data entry and payment delays.
Maintain a clear audit trail
Every request, approval, comment, invoice, and change is recorded, giving charities clearer evidence for audits and reporting.
Charity Finance Challenges
Why do charities need accounts payable automation?
Charities and non-profits need accounts payable automation because they must ensure funds are spent responsibly, transparently, and in line with internal controls. Finance teams need to know what has been requested, approved, committed, and invoiced before money leaves the organisation.
Manual purchasing and invoice approval processes make it harder to control spending, evidence decisions, and maintain accurate records for trustees, auditors, donors, and stakeholders. Zahara replaces scattered emails, spreadsheets, and paper approvals with structured workflows and clear audit trails.
Lack of spending visibility
Many charities struggle to see what has been ordered or committed before invoices arrive. This makes it harder to manage budgets and control spending.
Slow approval processes
Purchase and invoice approvals are often handled through email or spreadsheets. This can delay decisions and create bottlenecks for finance teams.
Manual invoice processing
Processing supplier invoices manually takes time and increases the risk of errors, duplicate payments, or missing records.
Limited audit trail
Charities must maintain clear records for trustees, auditors, and stakeholders. Manual processes make it harder to track who approved spending and when.
Purchase-to-Pay Workflow — Charities
Control charity spend from request to invoice
Every purchase follows a clear process. Teams create purchase requests, approvals are routed automatically and invoices are captured using AI with no manual data entry.
Finance can track committed spend and supplier costs across departments, programmes, and projects as requests and invoices move through approval.
Learn More about Accounts Payable automation
Seamless AP automation,
tailored to your finance system.
Zahara integrates with the tools your finance team already trusts, including Xero, QuickBooks, Sage and MYOB.
CITU
Zahara is intuitive and easy to use. It has helped us gain control of our purchasing, deliver our projects on budget, improve cashflow and relationships with our suppliers and sub-contractorsRead the full case study: how Zahara helped Citu
Frequently asked questions
If you're exploring accounts payable automation, you may have a few questions. Here are answers to the most common things finance teams ask when evaluating Zahara.
Charities can control spending by using purchase requests and approvals before orders are placed. This ensures purchases are reviewed and authorised before suppliers send invoices.
Yes. Zahara allows finance teams to track spending by department, programme, or project. This helps charities monitor budgets and understand where funds are being used.
Supplier invoices are captured and routed through an approval workflow. This reduces manual data entry and ensures invoices are reviewed before payment.
Yes. Zahara records every request, approval, and change, giving charities a clear audit trail for trustees, auditors, and financial reporting.
Zahara integrates with popular accounting systems such as Xero, Sage, QuickBooks, and Business Central, helping finance teams keep records accurate and up to date.
