Contact Us
Zahara Logo in White without text small version 
help icon
Help

Tools

Information

Contacting Us

Help

About Us

Sectors

Partners

Flexible AP Automation software to help grow the bottom line

Squeeze your costs by controlling your spend
hero image with approvals
curved background layer
approval buttons

Delivering Robust Financial Control through Accounts Payable Automation

You can access Zahara anywhere, no matter the device. All you need is an internet connection and Zahara will update in real-time. Instead of limiting your team with on-premise tech, you can monitor spend from home or on site.

Reduce delays and promote faster decision making with multi-step invoice approval workflows. Substitute the traditional paper and spreadsheet tracking methods for convenient email or mobile-app purchase approvals.

Know your costs before you commit to spending. Zahara lets you set strict budgets for particular departments and use multi-step approval workflows to decline, amend, or approve purchase orders.

Pay your invoices 9 times faster, with less effort on your part. Zahara’s in-built invoice processing OCR software can accurately read your invoices for you, down to the line item. Unleash the full potential of your time and resources with Zahara's seamless invoice management.

Real-time visibility helps you monitor and control your spending. Zahara's advanced reporting and analysis shows you who's buying what, when, and from who. With a complete audit trail and GRNs, you never have to wonder which step is holding up the process.

Zahara enables effortless transactions from your current bank, even for international remittances. Say goodbye to cumbersome processes and embrace a seamless solution to pay your suppliers promptly and efficiently.

13 Days to go

Month-end done? Only another 13 days until the next rush begins ...

Zahara helps organisations pay their bills more easily and control costs through the use of multi-step approval workflows, automated invoice processing and real-time visibility of all spending.

We integrate with your Accounting Software

sage logo
sage logo
xero logo
quickbooks logo

What’s your AP Efficiency Score?

Take our test and boost your financial operation

Why use Zahara AP Automation?

The team who make Zahara tick all live and breathe AP Automation, Purchase Orders and hands-free invoice processing. We’re a small yet innovative bunch, based in Bath, UK. When you use Zahara, you’re in the safe hands of passionate folk who want you to have the best user-experience possible.

Zahara is ideal for service-based organisations who do a lot of buying or need an audit trail behind every purchase. Our Accounts Payable tools combine speed with accuracy, and our advanced control measures increase accountability, and confidence. It’s time to embrace efficiency.

Hear from our happy customers
dotted images
 

Buy Better with Zahara

Controlling costs with purchase restraint is good for the bottom line

Zahara is all about buying better. Making sure your teams are buying from approved suppliers at the best prices you have already agreed centrally. We make buying easy so everyone can access Zahara in a controlled way.

And for those that answer to a higher-authority, there is an audit-trail behind every request and every step taken in the buying process.

Learn more about our purchase order software
dotted images
 
Unmatched Financial Control With Zahara’s Approval Workflows

Purchase Order approvals give you next-level control and visibility over organisational spend.

Every purchase request - whether that's stock, general expenses, or capital assets - follows an agreed multi-step approval workflow. You can choose to have automatic approvals for small spends, while also implementing more complex approval workflows for expensive purchases.

Zahara helps you to create super simple or infinitely sophisticated purchase or invoice approval workflows straight out of the box.

Learn more about our multi-step approval workflows
dotted images
 
Invoice processing on Autopilot

Zahara helps finance teams process supplier invoices faster, and with greater accuracy. With nothing to install, your new paperless process can be up and running in no time.

Invoices are emailed into Zahara, where they are processed and read automatically, down to the line-item. Invoices are then routed for approval using highly customisable workflows, and finally matched against purchase orders or exported into your finance system.

Zahara's AutoPilot provides straight-through-processing with incredible recognition accuracy.

Take a look at our AI Driven invoice processing software
dotted images
 
Pay Suppliers Faster

No Purchase-to-Pay solution would be complete without assisted and automated payments.

Pairing Zahara with the best payment providers now enables a new level of efficiency when paying supplier invoices. Doing so removes open banking restrictions like the maximum number of bills that can be paid in one go or the value of any payment run.

Final payments can also be approved, making the process more secure, but with significantly less friction.

Learn more about our easy supplier payments
dotted images

said no one, ever
How do your payments work?
Once enabled, you wll have an account with Currencies Direct. You can upload your domestic currency from your existing bank into any number of currency wallets effectively buying currencies. From here, invoices in Zahara are selected for payment approvals and then paid from your chosen wallet. This functionality gives you easier payments, great rate currency conversions and smarter batch payments.
How does your AP Automation software streamline the accounts payable process?
If your existing process relies on paper, spreadsheets or any form of manual intervention, you will find Zahara adds a huge amount of value to the AP Process. Every purchase is available in the Zahara online portal, where you will see the history grow from requisition to payment. There will be less waste, more speed and a smoother trackable process.
Can your software integrate with our existing ERP or accounting system?
If your finance or ERP system has any form of input for purchase invoices, we can integrate. We have full-integrations with many systems as shown above on this page, but we also make it easy to get the key-data you need out of Zahara and into your system. This could be fully-automated or simply you downloading data from our web-based software. We will work with you to design the best process.
What security measures are in place to protect sensitive financial data?
Zahara runs on Azure - Microsoft's cloud-platform. This is a robust scalable platform. We take security very seriously - as you'd expect and offer two factor authentication, including Login with Microsoft. All of our data is encrypted at rest. We are Cyber Essentials Plus certified and we have external tests of Zahara every year for security weaknesses. In summary we are as good as we can be.
How does the software handle multi-currency and multi-language invoices?
Each business unit has a base currency and orders and invoices can be created in any other currency. Our invoice recognition picks up different currencies and recognises most European languages competently. Our reporting api offers all data as well as currency exchange rates by date for more meaningful reports in tools like PowerBI.
Recent Customer Testimonials

Relay Technical Transport Ltd

I love Zahara.. Our company joined a couple of months ago. It is efficient and saving our accounts team alot of time. The sales man and the onboarding lady were amazing and helped us every step on the way. Highly recommend

Arts Depot

just wanted to feedback how pleased we have been with Zahara since implementing it last year. It’s so refreshing for a company to listen to their users, so a big thank you. Victoria - Head of Finance - April 24
British Airways

British Airways

“The approval process in Zahara has given us more control and better visibility of spend”. Martin Burnell - British Airways Holiday
Blackpool FC

Blackpool FC

We now have accountability, visibility and all our invoices are now digital.’ Finance Manager, Blackpool FC Jan 23
Iron Mountain

Iron Mountain

Global Disaster Recovery company Iron Mountain deployed Zahara to manage purchasing in EMEA
Prestige Nursing & Care

Prestige Nursing & Care

We have been using Zahara since Sep 22 and the productivity gains have been phenomenal. Our finance team and the wider business have been singing its praises
BJ Babb

BJ Babb

Excellent Software and loving the refreshed interface. All backed up with friendly and efficient support when required (which isn't a lot as it just works). Mark, Office Manager, Feb 23
Good Things Foundation

Good Things Foundation

'Zahara has changed and simplified our invoices approval process. It is simple to use software and if at any time we are struggling, the support team is always ready to help.' Erika - Jan 23
Genco Electrica

Genco Electrica

‘Zahara has been a massive help, it allows us to keep track of all the spend on each project and we would definitely recommend it.‘ Zoe Webb - Genco Electrica - Jan 23
Drayton Beaumont

Drayton Beaumont

We have been using Zahara for at least two years and the product and its continuous development are first class." - Business Development Manager, Drayton Beaumont Services - Jan 23
Flipout

Flipout

Zahara has already helped us, our audit is now quicker, and the onboarding has given us a great overview, I’m now very comfortable using and updating the system ” – Jon Thomas, National operations manager – Jan 23
Hotel Synergies

Hotel Synergies

I like using Zahara as it is easy and versatile to implement and provides a structured purchasing platform that helps control the profitability without heavy admin. - Dec 22
Reliant HCS

Reliant HCS

Very user friendly cost-effective tool, which compared to other high-end software is a fraction of the price - Dec 22
Lush

Lush

With 105 retails outlets, global brand Lush wanted a truly paper-less AP process and turned to Zahara.
Shift Active Media

Shift Active Media

Media Accounts teams gained financial awareness and improved profitability resulting in continued successful growth.
Aesthetx

Aesthetx

"The approval processes and designated workflows are great. I like that the business can have its own divisions, that's a big plus." - Financial Controller at Aesthetx
CHD Living

CHD Living

Care homes group CHD Living brought their spending under management and found an easy way to enforce budgetary discipline.