Streamline purchasing, cut fraud...
Picture this: your finance team is buried under an avalanche of spreadsheets. Invoices are slipping through the cracks, rogue spending keeps appearing in reports, and approval processes are stuck in endless loops. Sound familiar?
You’re not alone. Many businesses face the same chaos, with manual processes bogging down efficiency and creating opportunities for costly mistakes. But here’s the good news—there’s a simple solution that could transform everything: purchase orders. When used effectively, POs cut through the mess, providing a clear, accountable, and efficient procurement process. And that’s exactly what Zahara’s Purchase Order Software delivers
Your finance team is drowning in spreadsheets. Invoices go missing, rogue spending pops up, and approvals drag on forever. Sound familiar?
You’re not alone. Manual processes slow everything down and leave room for costly mistakes. The fix? Purchase orders. When done right, they bring clarity, control, and efficiency—and that’s exactly what Zahara delivers.
Zahara — your finance team’s new best friend. Our Purchase Order Software brings structure to the chaos, replacing messy spreadsheets with a streamlined, automated process. Every request, approval, and order is tracked in one place, giving you total visibility and control.
Approve purchases before they happen with multi-step PO workflows. No more surprises.
Zahara is built for real teams—not just finance pros. Anyone with permission can create a purchase order in seconds, no training required.
With an intuitive interface and easy-to-follow guides, new team members get up to speed fast. No more confusion, no more bottlenecks—just a smoother, smarter way to manage spending.
Zahara is truly incredible because it's crafted to be user-friendly for everyone! Any authorised user can quickly generate a purchase order with minimal training. Our ultimate aim in developing Zahara was to ensure accessibility, so the entire interface is thoughtfully designed to be user-friendly in every possible way.
The platform's high accessibility not only streamlines operations but also lowers the overall cost of ownership, as new teams or recruits can take advantage of our helpful guides and quick learning videos. These resources will expertly guide them in harnessing Zahara's full potential so that you can derive maximum benefits from the system, too!
With Zahara, you can:
No more chasing emails. No more lost documents. Zahara helps you get organised and efficient in hours—not weeks—so you can focus on what matters most: growth.
These key features create an ecosystem of streamlined processes that ensure no purchases fall through the cracks, budgets stay on track, and everyone is accountable at every stage of procurement.
A Purchase Order isn’t just paperwork—it’s protection. It locks in prices, quantities, and delivery details, so nothing slips through the cracks.
A Purchase Order (PO) is more than just paperwork—it’s your safety net. Think of it as a legally binding document that spells out the details of your transaction: quantities, prices, delivery dates, and the specific goods or services being purchased. By eliminating ambiguity, a PO ensures that everything is crystal clear and nothing is left to chance.
Implementing POs across your business isn’t just about avoiding mistakes—it’s about creating a structured process that empowers your team to work confidently, knowing they have a clear framework to operate within.
With POs in place, your team works with confidence, spending stays in check, and every purchase is crystal clear. No surprises, no guesswork—just control.
Purchase Orders are essential for businesses because they provide structure, accountability, and transparency.
Whether you're a global enterprise or a growing SME, purchase orders are the key to turning financial chaos into control. Quite simply, they stop the financial surprises.
They not only prevent errors and unnecessary costs, but also build stronger supplier partnerships through transparency and clear terms.
Effortless supplier management—email suppliers, request pricing, and update inventory in seconds. Stay compliant with Microsoft Teams alerts for new supplier checks.
Zahara makes managing suppliers and inventory effortless. Email suppliers directly, request pricing in seconds, and use our import module to update product lists and access the latest pricing without hassle.
Need to keep track of new suppliers? Set up Microsoft Teams alerts to notify your finance team, ensuring all due diligence checks are completed seamlessly. Zahara’s supplier module empowers you to handle everything efficiently, from communication to compliance.
Find out about our complete AP SoftwareZahara allows you to create budgets for both departments and projects. These budgets can be granular - against GL codes, or cost centres with flexible periods. They’re easy to set up and allocate. When users create spend requests, they can see how their purchase will affect the budget. Managers can be notified of budgets being exceeded and refer to budgets when making approval decisions.
Budgets provide a framework for your departmental and project spend. They help make sure your high performance teams are spending the right amount, with the right people, at the right time.
Zahara lets you build smart, multi-step approvals that adapt to any purchase—keeping workflows smooth and fully tracked.
Find out about our multi-step approvalsUsing Zahara's conditions, you can create multi-step approval workflows that involve different managers depending on the situation. It could be that a purchase exceeds a budget or the value requires authorisation from the CFO.
Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors. The approval process is then a complete workflow with a full audit trail behind every request.
Find out about our multi-step approvalsUsing Zahara's conditions, you can create multi-step approval workflows that involve different managers depending on the situation. It could be that a purchase exceeds a budget or the value requires authorisation from the CFO. Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors. The approval process is then a complete workflow with a full audit trail behind every request.
Manage staff expenses on the go with the Zahara app. Submit, approve, and track claims effortlessly—anytime, anywhere.
Our AI-powered checks match invoices to POs and past records, catching errors and fraud before payments go out—keeping your finances secure and efficient.
Zahara’s invoice processing software streamlines your accounts payable while safeguarding your business from potential risks.
By automating invoice checks, Zahara reduces the human errors caused by filing fatigue and uses advanced AI and OCR technology to analyse every invoice. Each one is cross-checked against your purchase orders, GRNs, and past records to detect even the smallest signs of fraud. If anything seems suspicious, you’ll be alerted before any payment is made. With Zahara, you can trust that your finances are not only efficient but secure.
Zahara isn’t just another software solution—it’s the key to transforming the way your business manages spending. From purchase orders to supplier management, budgets to fraud prevention, Zahara helps finance teams work smarter, not harder.
Zahara’s user-friendly platform helps businesses regain control over their finances and procurement, providing the tools you need to save time, reduce errors, and eliminate unnecessary spending. The end result? A more efficient, accountable, and financially secure organisation.
Take control of your company’s spending today and see the Zahara difference for yourself.
An effective purchase order (PO) is more than just a shopping list; it's a cornerstone of efficient procurement. It should include crucial elements to ensure a smooth transaction. These elements typically consist of:
The era of juggling multiple apps for accounts payable tasks is behind us. Zahara offers a comprehensive solution, allowing you to manage all four essential elements of the AP process within a single application. Additionally, Zahara boasts seamless integrations with numerous well-known financial platforms. For those utilizing custom or on-premise solutions, Zahara provides various options for data exchange, ensuring that every user's needs are met.
Download our free guide to AP AutomationMartin Peirce - CEO & Founder of Zahara Software explains what a Purchase Order is and why they make sense for controlling spend in an organisation as well as adding clarity to the buying process, giving the finance team an advanced warning of expected spend commitments.
Below are some useful tools we have for your purchase order journey.
