AP Automation for Asset Management & Private Equity
Approve invoices faster with stronger AP control
Asset management and private equity firms need strong AP control without slowing down approvals. Zahara replaces email chains and manual checks with automated workflows, clear audit trails and real-time spend visibility.
Trusted by finance teams managing spend across complex organisations
Purchase-to-Pay for Asset Management
How does Zahara support AP control for asset management teams?
Asset management and private equity teams need clear controls across entities, funds and approval chains.
Zahara connects purchase requests, approvals and supplier invoices in one system, giving finance teams real-time visibility of spend and a reliable audit trail.
This helps teams move approvals faster while maintaining the scrutiny needed for high-value transactions.
See if Zahara is a good fit for you in under 15 minutes.
Schedule a Scoping CallApprove spend before commitment
Teams can submit purchase requests for approval before spend is committed, with fund, entity and cost centre details captured upfront.
Route approvals by entity and value
Approval requests are automatically routed based on entity, role, department, value or supplier, ensuring the right people sign off.
Keep a complete audit trail
Every request, approval, invoice and payment decision is recorded, making it easier to evidence control and prepare for audits.
Track spend across funds
Finance teams can see approved and committed spend across funds, entities and cost centres before invoices are paid.
Asset Management Finance Challenges
Why is AP control harder across funds and entities?
Managing accounts payable across multiple funds and entities puts pressure on finance teams to maintain control while keeping approvals moving.
Zahara brings structure to the process, giving teams a clear view of spend, consistent approval workflows and a complete audit trail from request to payment.
Lack of visibility across funds
Finance teams struggle to see spend clearly across multiple funds, entities and cost centres, making commitments harder to track.
Slow approval processes
Approvals often rely on email or manual follow-ups, causing delays and making it unclear who approved what and when.
Inconsistent entity controls
Different funds and entities can follow different processes, creating gaps in control and increasing the risk of errors.
Weak audit trails
Without a centralised system, it is difficult to maintain a reliable record of approvals, transactions and payment decisions.
Purchase-to-Pay Workflow — Asset Management
Keep approvals, invoices and audit trails connected
Every purchase follows a clear process. Teams create purchase requests, approvals are routed automatically and invoices are captured using AI with no manual data entry.
Finance can track committed spend, supplier invoices and approval decisions across funds and entities before payment.
Learn More about Accounts Payable automation
Seamless AP automation,
tailored to your finance system.
Zahara integrates with the tools your finance team already trusts, including Xero, QuickBooks, Sage and MYOB.
CITU
Zahara is intuitive and easy to use. It has helped us gain control of our purchasing, deliver our projects on budget, improve cashflow and relationships with our suppliers and sub-contractorsRead the full case study: how Zahara helped Citu
Frequently asked questions
If you're exploring accounts payable automation, you may have a few questions. Here are answers to the most common things finance teams ask when evaluating Zahara.
Accounts payable automation replaces manual invoice handling and approvals with structured workflows. It gives finance teams control over spend, improves visibility across funds and ensures every transaction is tracked with a clear audit trail.
Zahara allows you to manage multiple entities within one system, with separate approval workflows, budgets and reporting for each fund. This keeps financial data organised while maintaining consistent control.
Yes. Zahara routes purchase requests and invoices through defined approval chains based on roles, values or entities. This ensures the right people approve spend at every stage without manual intervention.
Supplier invoices can be captured automatically using OCR and email capture. Invoices can then be matched to purchase orders and approved digitally before being sent to the accounting system.
Every action in Zahara is recorded, from request through to payment. This creates a complete audit trail, making it easier to track decisions, verify approvals and prepare for audits.
