AP Automation for Construction Companies
Control project spend before invoices arrive
Zahara brings requests, approvals and invoices into one system, so finance teams can see committed project spend before supplier invoices arrive. Site purchases, subcontractor costs and project approvals stay connected from the start, giving you clearer budget control across every job.
Trusted by finance teams across construction and project-based businesses
Purchase-to-pay for construction
Control construction spend before invoices arrive
Zahara connects purchase approvals, GRNs and supplier invoices in one workflow, so finance can see committed spend before costs become a problem.
Site teams can move quickly while project budgets, approvals and supplier costs stay visible from request to invoice.
Spend is visible before supplier invoices arrive.
See if Zahara is a good fit for you in under 15 minutes.
Schedule a Scoping CallApprove spend before ordering
Project managers and site teams can submit purchase requests that are approved before orders are placed with suppliers.
Auto-route approvals by project and team
Approval requests are automatically routed based on role, department or project, ensuring the right people sign off.
Record goods received (GRN)
Site teams confirm deliveries from any device, creating clear records of materials received for invoice matching.
Track committed project spend
Finance teams can see approved spend across projects, showing how much budget is already committed.
Construction Finance Challenges
Why do construction projects go over budget?
Construction budgets slip when site teams commit spend before finance can see what has been requested, approved or delivered.
Without clear purchase approvals, GRN records and real-time project spend visibility, supplier invoices arrive after costs are already locked in.
Costs are often committed before finance sees the invoice.
Materials ordered twice
Finance teams often only see project costs when invoices arrive, not when purchases are approved on site.
Approval paths vary by project
Large construction companies may run several projects at once, each with different managers and approval limits
Goods received aren't recorded centrally
Site teams may confirm deliveries on site, but finance often lacks clear goods received records to verify supplier invoices.
Budgets aren't visible early
Finance teams often only see project costs when supplier invoices arrive, rather than when spending decisions are made.
Purchase-to-Pay Workflow
Control construction project spend from request to invoice
Every purchase follows a clear process. Teams create purchase requests, approvals are routed automatically and invoices are captured using AI with no manual data entry.
Finance can track committed spend and supplier costs as projects progress.
Learn More about Accounts Payable automation
Seamless AP automation,
tailored to your finance system.
Zahara integrates with the tools your finance team already trusts, including Xero, QuickBooks, Sage and MYOB.
CITU
Zahara is intuitive and easy to use. It has helped us gain control of our purchasing, deliver our projects on budget, improve cashflow and relationships with our suppliers and sub-contractorsRead the full case study: how Zahara helped Citu
Frequently asked questions
If you're exploring accounts payable automation, you may have a few questions. Here are answers to the most common things finance teams ask when evaluating Zahara.
Zahara connects purchase requests, approvals, purchase orders, and supplier invoices in one system. Finance teams can see committed project costs before invoices arrive, helping keep projects on budget.
Yes. Site managers and project teams can create purchase requests directly in Zahara. Requests include supplier details, project references, and cost information, then route automatically for approval.
Yes. Zahara allows finance teams to track committed spend, supplier invoices, and approvals across multiple projects. This gives real-time visibility of project costs as they progress.
Supplier invoices can be captured automatically using OCR and email capture. Invoices can then be matched to purchase orders and approved digitally before being sent to the accounting system.
Yes. Zahara integrates with many accounting systems used in construction. Approved invoices and financial data can be exported directly into the accounting software for payment processing.
