“The ERP handles the ledger, not the approval trail.”
Zahara owns everything before the invoice: requests, budget checks, purchase orders and approvals, then hands over coded, matched data.
Zahara runs the pre-invoice process for finance teams in construction, manufacturing, care, education and hospitality
Where AP breaks in client projects
The ledger was never the hard part.
Finance systems handle what has already happened. The mess sits earlier — in requests, budgets and approvals. That gap is usually where client projects get uncomfortable.
“Every client wants a slightly different workflow.”
Approval routes, forms, budgets and supplier rules are configuration, not development, so each client gets their process without bespoke code.
“AP was out of scope, then came back to bite us.”
Designing a dedicated AP layer in from the start keeps invoice capture and approvals out of your customisation backlog.
“Nobody agreed who supports what.”
We set the support boundary with you up front: who configures, who trains the client and who takes the escalation.
Partner models
Two ways to work with us
Refer the opportunity and let us deliver, or implement Zahara yourself as part of your own project. We agree the model and the commercials before anything goes near a client.
Referral partner
You spot the gap. We deliver the AP piece.
- We run discovery, scoping and onboarding
- You keep the client relationship and the wider project
- No configuration or support commitment
Best if AP is adjacent to your core delivery rather than part of it.
Implementation partner
You scope, configure and support Zahara yourself.
- Product and configuration training for your consultants
- Joint scoping on workflow design and integration mapping
- A direct line to our team during delivery
Best if you already implement finance or ERP systems end to end.
Getting started
How a partnership usually starts
We start with the technical fit, not a contract. If Zahara does not suit the projects you run, a short call will establish that quickly.
- 1
Technical intro call
The platforms you implement, the client profiles you work with and where AP currently sits in your projects.
- 2
Workflow and integration walkthrough
How approvals, budgets, capture and matching are configured, and how data moves between Zahara and the finance system.
- 3
First project together
We work a live client alongside you, agree the configuration and settle where your work stops and ours starts.
- 4
Agreed model and boundaries
Referral or implementation, documented support boundaries and commercials that hold up on the next project.
Mutual value
What each side gets out of it
The partnership has to make your delivery easier, not add another vendor to manage.
What you get
- Configuration instead of custom development
- Joint scoping on workflow and integration design
- Training for the consultants doing the work
- Support boundaries agreed and written down
- A UK team you can reach mid-project
What your client gets
- Approvals and budget checks before commitment
- AI invoice capture with purchase order matching
- Expenses and supplier payment prep in one place
- An audit trail that survives questions
- Coded data flowing into their finance system
Before you introduce anyone
The pages partners tend to read first, so you know exactly what you are recommending.
Finance and ERP integrationsEvery supported platform, with how the sync works on each one.The AP platformThe full purchase-to-pay flow you would be implementing.Approval workflowsHow routing, budget checks and multi-step approvals are configured.PricingPlan structure and cost drivers, useful for early project shaping.
Partner FAQs
Partner questions, answered honestly
What implementers and software specialists usually want to know before they put Zahara into a project plan.
Sage 50, Sage 200, Sage Intacct, Dynamics 365 Business Central, NetSuite, Xero, QuickBooks Online and MYOB, among others. If a client is on something unusual, we will be straight with you about what is and is not supported.
Yes. We already work with consultants and resellers around platforms such as Sage Intacct and NetSuite, adding Zahara as the purchase-to-pay layer alongside the core finance system.
Yes, that is the implementation partner route. We train your consultants on workflow design, budgets, forms and approval routes, and stay available for the harder scoping questions.
Zahara handles the process before the ledger: requesting, budget checking, ordering, capturing, matching and approving. Once an invoice is approved and coded, it moves into the finance system, which stays the book of record.
Approval routes, forms, budgets, supplier rules and document templates are configuration. That is deliberate — it keeps client-specific behaviour out of code and makes the second and third project faster than the first.
It depends on the model. On referrals we support the client directly. On implementation partnerships you usually take first line and escalate to us. Either way, we agree it before go-live rather than after the first issue.