Manual approval processes are often slow, error-prone, and lack transparency. Approvals can get lost in email chains, causing delays and confusion, while tracking the status of each request becomes increasingly difficult. As businesses grow, managing these workflows manually becomes even more cumbersome, leading to inefficiencies and potential compliance risks.
An automated approvals system simplifies and speeds up the entire process. By using advanced technology to route approvals, track progress, and ensure timely decisions, these systems reduce administrative burdens and minimise human error. With automated workflows, organisations gain greater control, visibility, and efficiency, ultimately enabling faster decision-making and improved business agility.
Purchase approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses.
Zahara is built for real teams—not just finance pros. Anyone with permission can create a purchase order in seconds, no training required.
With an intuitive interface and easy-to-follow guides, new team members get up to speed fast. No more confusion, no more bottlenecks—just a smoother, smarter way to manage spending.
Purchase approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses.
Set up tailored approval workflows based on roles, departments, or budgets for seamless compliance.
Keep everyone informed, reduce delays, and ensure no step is missed with automated tracking.
Streamline approvals, boost efficiency, and maintain clarity with Zahara’s automated workflows.
Zahara simplifies and streamlines this process with its intuitive multi-step approval workflows. You can customise approval routes based on roles, departments, or spending limits, ensuring compliance and transparency at every stage.
Notifications and tracking features keep everyone in the loop, reducing delays and improving efficiency. Zahara ensures that the right people are informed at the right time, so no step in the process is missed.
With Zahara, you gain complete control over your procurement process. Save time, boost efficiency, and make purchase approvals hassle-free, all while maintaining clarity and accountability.
Said no one ever
Said no one ever
Zahara’s Invoice Inbox automates invoice processing, extracting details, linking POs, and ensuring 3-way matching to prevent fraud. Approvals run on AutoPilot or with a few clicks, while PDFs are securely stored and export-ready.
As organisations grow, it’s essential to control company spending, ensuring buyers purchase from the right suppliers at the right price. Introducing purchase requisition workflows makes this simple. Managers can approve or reject spend requests, while business leaders gain full visibility of all spending not yet reflected in the Purchase Ledger.
Effortless supplier management—email suppliers, request pricing, and update inventory in seconds…
Every business receives supplier invoices, and these need to be checked…
Backed by years of expertise and experience working with high-growth…
Find out about Invoice Processing with Zahara
Yes that's one of the key uses of Zahara's sofwtare - multi-step invoice approval workflows.
The buyer creates a purchase request. This can be attached to a multi-step purcase order workflow. The outcome from this could be purchase approval in which case a purchase order could be sent to the supplier. You have a choice of using the original requisition number or a new second sequential number purely for the Purchase Order.
Yes, invoices can be exported into any of the finance systems we integrate with like Xero and QuickBooks Online as part of an invoice approval workflow .
Invoice Approval workflows can involve more than one approver. This is what we mean by multi-ste - basically a multi person approval. Perhaps a department head approves and then a general manager and then a director. But perhaps we only involve these additional people under certain conditions - like the price being above a price. This should be the key consideration of any invoice approval software.
We support group approvals where one person from a group can approve invoices with a few options on how we select the right person. We can also facilitate different line-items being sent to different invoice approvers as part of the same invoice approval workflow
Yes. We put approve and reject buttons in the email making our invoice approval software so much easier to use.
Yes. The mobile app allows invoice approvals or purchases order approvals and displays line item details.
Yes you can set to send an invoice approval reminder email on a schedule to suit - i.e.. daily at 8am.
Yes very easily. We have two key lists - invoices and orders and you can see from these the approval status
For invoice approvals? You won't need it. It's very easy. We never overwhelm a user. We have a rich video library and knowledge base as well.
You sure can. Our reporting section can be used by authorised users to run off a list of things awaiting approval.
