- - Xero- Business Central- QuickBooks Online
About Us
1000s of users trust Zahara every day
Frustrated with Approvals?
Here's How We Fix It.Why should we use an automated approvals system?
Manual approval processes are often slow, error-prone, and lack transparency. Approvals can get lost in email chains, causing delays and confusion, while tracking the status of each request becomes increasingly difficult. As businesses grow, managing these workflows manually becomes even more cumbersome, leading to inefficiencies and potential compliance risks.
An automated approvals system simplifies and speeds up the entire process. By using advanced technology to route approvals, track progress, and ensure timely decisions, these systems reduce administrative burdens and minimise human error. With automated workflows, organisations gain greater control, visibility, and efficiency, ultimately enabling faster decision-making and improved business agility.
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Let's GoSound like what
youv'e been dreaming of?Why Purchase Approvals Matter
Purchase approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses.
Easy for Everyone to Use
Zahara is built for real teams—not just finance pros. Anyone with permission can create a purchase order in seconds, no training required.
With an intuitive interface and easy-to-follow guides, new team members get up to speed fast. No more confusion, no more bottlenecks—just a smoother, smarter way to manage spending.
Why Purchase Approvals Matter
Purchase approval is critical in managing organisational spending, ensuring that purchases are necessary, within budget, and authorised by the right people. It adds accountability and prevents overspending or unauthorised expenses.
Customised Approval Routes
Set up tailored approval workflows based on roles, departments, or budgets for seamless compliance.
Notifications and Tracking
Keep everyone informed, reduce delays, and ensure no step is missed with automated tracking.
Control Over Procurement
Streamline approvals, boost efficiency, and maintain clarity with Zahara’s automated workflows.
Why should we use an automated approvals system?
Zahara simplifies and streamlines this process with its intuitive multi-step approval workflows. You can customise approval routes based on roles, departments, or spending limits, ensuring compliance and transparency at every stage.
Notifications and Tracking
Notifications and tracking features keep everyone in the loop, reducing delays and improving efficiency. Zahara ensures that the right people are informed at the right time, so no step in the process is missed.
Complete Control Over Procurement
With Zahara, you gain complete control over your procurement process. Save time, boost efficiency, and make purchase approvals hassle-free, all while maintaining clarity and accountability.
Chasing approvals is my favourite part of the day
Said no one ever
Chasing approvals is my favourite part of the day
Said no one ever
Save Money Using our Invoice Approval Software.
Zahara’s Invoice Inbox automates invoice processing, extracting details, linking POs, and ensuring 3-way matching to prevent fraud. Approvals run on AutoPilot or with a few clicks, while PDFs are securely stored and export-ready.
As organisations grow, it’s essential to control company spending, ensuring buyers purchase from the right suppliers at the right price. Introducing purchase requisition workflows makes this simple. Managers can approve or reject spend requests, while business leaders gain full visibility of all spending not yet reflected in the Purchase Ledger.
- Multi-step approvals to manage spend
- Link approvals to budget holders
- Auto-send Purchase Orders
- Track requests and outcomes
- Multi-step approvals workflows to control spend
- Link approvals to budget holders
- Send Purchase Orders automatically
- Track every spend request and every outcome
Effortless supplier management—email suppliers, request pricing, and update inventory in seconds…
Invoice Approval Software for Every Business
Every business receives supplier invoices, and these need to be checked…
Backed by years of expertise and experience working with high-growth…
Find out about Invoice Processing with ZaharaSo why Zahara?
- Collaborative Approvals: Engage more than one person in the approval process.
- Flexible Rules: Set rules to involve the right people, every time.
- No Coding Required: Simple setup with no technical skills needed.
- Seamless Integration: Works with your existing finance system.
- OCR Automation: Use our OCR for hands-free processing.
- Automatic Invoice Posting: Post invoices automatically to save time.
- Supplier Updates: Notify suppliers when invoices are approved.
- Effortless Tracking: Find and track invoices with ease.
Invoice Approval Software FAQs
Can I use multi-step approvals for invoices?
Yes that's one of the key uses of Zahara's sofwtare - multi-step invoice approval workflows.
How do purchase requisitions work?
The buyer creates a purchase request. This can be attached to a multi-step purcase order workflow. The outcome from this could be purchase approval in which case a purchase order could be sent to the supplier. You have a choice of using the original requisition number or a new second sequential number purely for the Purchase Order.
Can an invoice be exported into the finance system after approval?
Yes, invoices can be exported into any of the finance systems we integrate with like Xero and QuickBooks Online as part of an invoice approval workflow .
What does multi-step mean in invoice approval software?
Invoice Approval workflows can involve more than one approver. This is what we mean by multi-ste - basically a multi person approval. Perhaps a department head approves and then a general manager and then a director. But perhaps we only involve these additional people under certain conditions - like the price being above a price. This should be the key consideration of any invoice approval software.
Can a group of people approve an invoice?
We support group approvals where one person from a group can approve invoices with a few options on how we select the right person. We can also facilitate different line-items being sent to different invoice approvers as part of the same invoice approval workflow
Can I approve invoices by email only?
Yes. We put approve and reject buttons in the email making our invoice approval software so much easier to use.
Can I approve invoices or purchase orders on the Mobile app?
Yes. The mobile app allows invoice approvals or purchases order approvals and displays line item details.
Do I get invoice approval reminders?
Yes you can set to send an invoice approval reminder email on a schedule to suit - i.e.. daily at 8am.
Can we easily see the status of an invoice or purchase order approval?
Yes very easily. We have two key lists - invoices and orders and you can see from these the approval status
Do I get training on how to use your invoice approval software?
For invoice approvals? You won't need it. It's very easy. We never overwhelm a user. We have a rich video library and knowledge base as well.
Can I report on how many invoices are waiting for approval?
You sure can. Our reporting section can be used by authorised users to run off a list of things awaiting approval.
Schedule your exclusive software overview today!
