Festivals & Events

Take control of event costs

Improve margins with better buying efficiency using Zahara
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Zahara Helps Control Production Costs
Staging events is not without risk. In recent years there has been freak weather completely putting a stop to festivals, and we don’t even need to explain the difficulties faced in 2020! Strict budgets ensure tight cost controls, so in the event you have extra spending out of your control, it’s already anticipated and your P&L will adjust in real-time. Zahara is all about maintaining control, gaining oversight, and following approval workflows, so you’ll know all buying is validated in advance.
1000s of users put their trust in Zahara every day
Festivals and events
 

Is Zahara the key to unlocking stress-free buying?

Streamlined control and efficiency tailored for Festivals & Events
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Do you relate to these statements?
● Need production costs to stay within budget?
● Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200?
● Have Frustration with your current accounts system?
● Have a real desire to manage spend and control costs better?
● Have a remote accounts team who rely on paperwork?
● Process more than 300 supplier invoices per event?
Are you looking to?
● Get better control on costs?
● Make teams like Marketing more accountable for their costs?
● Cut down on waste by preventing spend using approvals?
● Improve reporting and get a real-time P&L faster?
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Tired of Waste? Say "Goodbye" to Unnecessary Expenditure with Zahara.

Six key benefits that’ll make the whole team smile
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Never lose track of your payments

With Zahara, the month end figures get done faster. Approvals happen in minutes not days, meaning finance have visibility of the payables side of the business with accurate spend allocation for each job.

Say Goodbye to lost papers

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

 
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AI Invoice Processing

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

Improved Bottom Line

If you cut down on wasted spend, including unnecessary duplicate purchases, and scrutinise every spend request using multi-step approvals, you can't fail to improve the bottom line.

 
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We live in the clouds

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

Quick and Simple to Deploy

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

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We Integrate With Your Accounting Software...
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Our key features are:

Purchase Orders

Know your costs before you commit to spending.

Deliveries & Receipting

Full audit trail so you have total visibility of what’s been delivered and receipted.

Approval Workflows

Infinitely customisable workflows so you can be ready for every scenario.

AI Invoice Processing

Pay your invoices 9 times faster using our specialised OCR.

Supplier Payments

Make secure payments in-app to avoid the faff of online banking.

Reporting & Analytics

With a complete audit trail and GRNs you’ll know if there are any hold ups.
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How we help our Festivals & Events

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Event Budgets

There are some costs you’ll be able to predict and are necessities when event planning, like your marketing, production, talent, and F&B. Even knowing the costs in advance, it’s still possible to go over budget without strict controls. Zahara’s budgets and approvals keep spend in check, and also allow people to know exactly how much money is left to play with for individual projects. You can track every purchase in real-time, automatically reject orders that go over budget, and feel confident in your approvals.

Finances

Events as an industry can be unpredictable and prone to change. The best use of your finance team’s valuable time is for them to work on your financial strategy, analysis, and profitability. Delegate manual tasks like data entry to Zahara, a tool which is designed to handle them quickly and accurately. Your team can then spend their time on what’s actually important.

Month end reporting
Are the approval workflows multi-step?
Yes. Multi-steps with multiple conditions, so out-of-the-box you can be up and running with little effort.
How accurate is the invoice processing?
Very accurate. All invoices are recognised centrally, which means none of our customers have to do any training.
My finance system isn't listed above?
Everything in Zahara can be imported as part of the initial setup using CSV files. Our main data hand-over from Zahara to your finance system are approved invoices. Can your finance system import a CSV or Excel file with invoice data? If the answer is yes, you can still enjoy Zahara to the full. If you'd prefer, Zahara can be used on its own without a finance system to control spend requests.
What exactly is Zahara controlling?
Spend. Costs. If every purchase request has to be approved, you can control what is being purchased and what suppliers you are using. You are then back in control as your business scales.
How easy is Zahara to use?
Zahara has all the features and settings that any modern finance team would want, without compromising on having a user-friendly interface. We wanted it to be accessible even for your colleagues who aren't in the finance department.
What do your customers say about Zahara?
They say "how did we manage without this!"

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    Take control and book in with one of our AP Specialists today.