Groundworks Companies

Take control of job costs

Improve margins with better buying efficiency using Zahara
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Groundworks: Manage Costs With Zahara
We know groundworks projects take a lot of buying. Between hiring equipment, buying materials, and making sure your people and contractors are on-site at the right time and place, costs can quickly get out of hand. Zahara gives your finance team a visual of the committed spend in real-time, helping keep the connection strong between those in-office, and onsite. Your engineers will know exactly what resources they can work with, and your finance and project managers can use Zahara to easily ensure no one goes over budget.
1000s of users put their trust in Zahara every day
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Is Zahara the key to unlocking stress-free AP?

Streamlined control and efficiency tailored for Groundworks
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Do you relate to these statements?
● Need job costs to stay on budget
● Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200?
● Have frustration with your current accounts system?
● Have a real desire to manage spend and control job costs better?
● Have a Centralised accounts office - More than one person in accounts?
● Process more than 500 supplier invoices per month?
Are you looking to?
● Get better control on job costs?
● Remove all paperwork and make buying easier?
● Cut down on waste by preventing spend using layered approvals?
● Improve reporting and get month-end done faster?
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Figures taking too long? Say "goodbye" to unnecessary processing with Zahara.

Six key benefits that’ll make the whole team smile
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Never lose track of your payments

With Zahara, the month end figures get done faster. Approvals happen in minutes not days, meaning finance have visibility of the payables side of the business with accurate spend allocation for each job.

Say Goodbye to lost papers

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

 
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AI Invoice Processing

Customisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.

Improved Bottom Line

If you cut down on wasted spend, including unnecessary duplicate purchases, and scrutinise every spend request using multi-step approvals, you can't fail to improve the bottom line.

 
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We live in the clouds

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

Quick and Simple to Deploy

Fast to setup, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost saving through efficiencies, reduced waste, and of course the reduced risk of fraud.

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We Integrate With Your Accounting Software...
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Our key features are:

Purchase Orders

Know your costs before you commit to spending.

Deliveries & Receipting

Full audit trail so you have total visibility of what’s been delivered and receipted.

Approval Workflows

Infinitely customisable workflows so you can be ready for every scenario.

AI Invoice Processing

Pay your invoices 9 times faster using our specialised OCR.

Supplier Payments

Make secure payments in-app to avoid the faff of online banking.

Reporting & Analytics

With a complete audit trail and GRNs you’ll know if there are any hold ups.
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How we help our Groundworks customers

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Project Budgets

Each job or project needs strict control of costs as set out by the QA, but when some people are onsite and others are in-office, it becomes less simple to manage. Your finance team can use Zahara to create spend budgets for any specific job or project, and track spend in real time. Your people onsite can request materials while on the job using the mobile app, and you can instantly approve or reject purchases before you have to commit to spending. Zahara helps you bring about cohesion, as well as real-time oversight and control.

Finances

You know the feeling all too well of managing multiple jobs at once, and not always having time to focus on the bigger picture. Let Zahara handle repetitive tasks like manual data entry so that finance can focus on your spending strategy and analysis. With these tasks delegated more appropriately, all attention can be given to sticking to your budgets, and improving profit margins.

Month end reporting
Are the approval workflows multi-step?
Yes. Multi-steps with multiple conditions, so out-of-the-box you can be up and running with little effort.
How accurate is the invoice processing?
Very accurate. All invoices are recognised centrally, which means none of our customers have to do any training.
My finance system isn't listed above?
Everything in Zahara can be imported as part of the initial setup using CSV files. Our main data hand-over from Zahara to your finance system are approved invoices. Can your finance system import a CSV or Excel file with invoice data? If the answer is yes, you can still enjoy Zahara to the full. If you'd prefer, Zahara can be used on its own without a finance system to control spend requests.
What exactly is Zahara controlling?
Spend. Costs. If every purchase request has to be approved, you can control what is being purchased and what suppliers you are using. You are then back in control as your business scales.
How easy is Zahara to use?
Zahara has all the features and settings that any modern finance team would want, without compromising on having a user-friendly interface. We wanted it to be accessible even for your colleagues who aren't in the finance department.
What do your customers say about Zahara?
They say "how did we manage without this!"

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    Take control and book in with one of our AP Specialists today.