Automated Invoice Processing for Xero

Sync Type:Full SyncIntegration Type:Cloud
Xero AP Invoice Processing
Speed up Bill payments with OCR invoice processing, invoice approvals and bulk payments in one great Xero addon.
  • Save time on supplier invoices - let automation take the strain
  • Get invoices ready for payment faster with multi-step workflows
  • Give your team the tools they need to approve and buy
  • Get better cost controls
  • See spend in real-time with no delays
  • See spend in real-time with no delays

Zahara is the right tool for Xero users who need more. Our built-in invoice reading is accurate and fast, with line-level detail including coding. Our approvals are multi-step with every rule you need to effortlessly get Bills in front of the right people so bills can be scheduled for payment or disputes handled more easily. In fact, we have it all. Purchase Order, Delivery Receipting, Budgets, Approval Worklflows and reporting.

Why Use Zahara?

Real-Time Visibility

View spending in real-time with no time wasted waiting for paper-work.

Purchase Orders

Scrutinise the important purchases and make sure they get approved first. Condition your suppliers to only accept validated purchase requests.

User Friendly

We pride ourselves on keeping Zahara's interface user-friendly to give you the best experience. Anyone who needs access to the system will pick it up in no time.

More Secure

Keep Sage 50 for those who need it, and let the wider team use Zahara for approvals and ordering.

Bespoke Workflows

Create and adapt infinitely customisable multi-step approvals. Choose your own pathways, without any coding or consultancy needed.

OCR Invoice Processing

Incredibly accurate invoice reading without any training. It’s invoice processing in its easiest, but most sophisticated, form yet.

Time Saving

Multiple research institutions, including Ardent Partners, have concluded that companies who automate can process invoices 81% faster than those who don't. With Zahara, we take this a step further. We have made it possible for all four of the key accounts payable components to work smoothly and effectively all in the same app. This both simplifies and hugely speeds up the process, without compromising on functionality or accuracy.

Take Back Control

You can now have control over your costs before you commit to spending. Set strict budgets for particular departments and use multi-step approval workflows to decline, amend, or approve purchase orders. You no longer have to leave your accounts to the mercy of human error. The in-built OCR will automatically read and upload your supplier invoices, you can sit back and watch.


Zahara doesn't become redundant as you grow. You can add more users as your team expands, and the system will be able to handle and process invoices where they would normally overwhelm a standard finance team. By taking care of repetitive tasks like keying in invoices, you will be left with more time for financial strategy and planning so you can be ready for whatever life throws at your business.

Integration Mapping

integrations mappings
Xero logo
Zahara logo
  • Companies
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  • Suppliers
  • Account Codes
  • Tracking
  • Tracking
  • Tax Codes
  • Bills
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  • 2 way Sync
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  • Business Units
  • Divisions
  • Suppliers
  • Nominal Codes
  • Projects
  • Cost Codes
  • Tax Codes
  • Invoices
Watch our Xero explainer video to understand Zahara's true vaue.
How does Zahara Sync with Xero

Zahara connects up to Xero and syncs key information like your suppliers and coding. You are then ready to start creating purchase invoices or purchase orders. Just email a sample bill to your dedicated Zahara email address and watch as it's processed and ready for approval in seconds.

Does Zahara send the PDF of the invoice to Xero?
The PDF of the bill will be placed in in the Xero bill record. This supports paper-less filing for the next 7 or more years. in Zahara.
Does Zahara match Purchase Orders with Purchase Invoices?
Yes it does. You raise orders in Zahara - one of our key features - and then when the invoice is received we match it so you can see the order / invoice balance.
How much does it cost to integrate Zahara with Xero?
Nothing. It's built-into your Zahara subscription. We charge based on the number of invoices you process.
Is Zahara Cloud-based?
Yes 100%. Zahara runs in a web browser so anyone can access it from any device. We also have a mobile app available on both iOS and Android and you can control what access user's have on quite a granular level.
Will I need to change the way I work?
Deploying Zahara is an opportunity to sanity check how you benchmark against similar organisations. We have a lot of Xero customers, who are all similar - what we might call power users - and we have provided great advice to help them process their invoices faster and with less effort. We have a huge amount of settings that enable you to carry on using Xero the way you like, but have additional functionality you might want to unify like multi-step approvals, budgets, invoice OCR and PowerBI reporting.
Want to control buying in your business?

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