When an invoice arrives at your Accounts Payable department, the best practice is to match it against a corresponding purchase order and delivery receipt. Known as three-way matching, this verification process ensures your business only pays for agreed transactions where goods or services have genuinely been received.

Although three-way matching effectively prevents fraud, duplicate payments, and inaccurate billing, manual handling can burden your finance team. Paper invoices and supporting documents easily get misplaced. Even digital files stored in email inboxes or ERP systems may be difficult to locate if they’re incorrectly coded or lack consistent categorisation.

That’s why Zahara’s Invoice Processing Software simplifies and accelerates three-way matching, significantly reducing manual tasks.

What is Invoice Matching Software?

Invoice matching software automatically associates invoices with corresponding purchase orders, receipt confirmations, and other related documentation.

Instead of your AP team manually retrieving documents from storage or hunting through emails for vendor attachments, Zahara’s invoice matching software performs these tasks instantly. Powered by advanced Artificial Intelligence and OCR technology, our system accurately groups relevant documents, saving significant time and effort.

Zahara’s Accounts Payable Automation Software streamlines invoice matching by integrating seamlessly with your ERP system. The result is improved accuracy, better visibility, and fewer errors.

Additional Features of Zahara’s AP Automation Suite:

• Purchase Order Software: Efficiently create, track, and manage purchase orders.
• Invoice Approval Software: Set up custom workflows for faster invoice approvals.
• Scheduled Supplier Payments: Automate timely payments to suppliers, enhancing cash flow management.
• Invoice Capture Software: Digitise paper invoices with OCR technology for easy processing.
• OCR Invoice Scanning: Quickly scan invoices, automatically extracting key invoice data.

According to recent benchmarking data, only about half of businesses consistently utilise three-way matching. Organisations leveraging Zahara’s Invoice Matching Software gain a substantial operational advantage, enhancing efficiency and accuracy across their finance processes.