Better buying starts with Zahara …
Your staff can have a Zahara account and place purchase requests. These can be approved by email and the purchase order sent onto the supplier. Deliveries can then be easily receipted. Once the invoice is received into Zahara, the invoice can be matched, approved and then exported into Exchequer. It is only the Invoice was pass over to Exchequer.
How it works – Finance team
The finance team have an immediate visual of all spend as it’s being made – even at trade counters using the Zahara app. Invoice processing becomes faster and easier – invoices can be emailed directly into Zahara. There will be invoices in Zahara but not in Exchequer but that’s ok because you can run off reports at month end for accruals.
Projects and Jobs
Zahara’s projects can be used for the allocation of spend for your different jobs or projects. You can create project budgets with granularity like materials, labour, and hire. Whatever you need, you can set expected spend up front and get alerted when the buyers start spending close or over the Budget limit.
How it works – Not for Profits
We also have a handler for ‘Not for Profits’ where you can buy true and specify the VAT. When it comes to exporting the invoice, we can “Gross Up” which is our way of converting the invoice to include VAT with the specified T9 tax code.
With Zahara’s mobile app, your buyers can buy out in the field. We have a neat solution for trade-counter purchases as well. They can generate a PO number and then photograph the collection note, so Finance have an immediate visual of expected invoices. You can also have your teams receipt deliveries easily by photographing the GRN.