- - Xero- Business Central- QuickBooks Online
About Us
Purchase Controls for Parish & Town CouncilsChasing Approvals shouldn't feel like herding cats
Approve spend and process payments faster - with full visibility and controlNo matter how large or small your admin function, dealing with invoice payments is extra time-consuming for a Town or Parish council with multiple parties either wanting visibility or you needing their sign-off. Add to that the requirement for transparency — FOI requests that could embarrass down the line — and Zahara helps you speed up approvals, without adding extra complexity and gives a full audit trail of every sign-off decision made with commenting and the ability to reject and question on the go.
Zahara is building trust with Councils every day, including
Zahara is the key to unlocking stress-free Accounts Payable
Do you relate to these statements?● have multiple homes - lots of buying from remote locations?Zahara is the key to unlocking stress-free Accounts Payable
Do you relate to these statements?- ● Have multiple homes – lots of buying from remote locations?
- ● Use Sage 50 (UK), Xero, QuickBooks Online or Sage 200?
- ● Have frustration with your current accounts system?
- ● Have a real desire to manage spend and control costs better?
- ● Have a centralised accounts office – more than one person in accounts?
- ● Process more than 300 supplier invoices per month?
Are you looking to?- ● Get better control?
- ● Pay less for your everyday expenses like consumables?
- ● Cut down on waste by preventing spend using approvals?
- ● Improve reporting and get month-end done faster?
Are you looking to?● Get better control?
Think you’re too small for Zahara?
Buddy up with your neighbouring councils for incredible value.
Never lose track of your paymentsWith Zahara, the month-end figures get done faster. Approvals happen in minutes not days, meaning finance have visibility of the payables side of the business with accurate spend allocation for each job.
Say Goodbye to lost paperworkCustomisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.
AI Invoice ProcessingCustomisable approval workflows allow for the right people to approve each purchase order or invoice, which can also be matched to the correct costs and coded easily.
Improved Bottom LineIf you cut down on wasted spend, including unnecessary duplicate purchases, and scrutinise every spend request using multi-step approvals, you can’t fail to improve the bottom line.
We live in the cloudFast to set up, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost savings through efficiencies, reduced waste, and of course the reduced risk of fraud.
Quick and Simple to DeployFast to set up, intuitive to use, making it easy to train your people. In no time, you will be getting a great ROI with cost savings through efficiencies, reduced waste, and of course the reduced risk of fraud.
We Integrate With Popular Accounting Software...
Our key features are:
Purchase Orders
Know your costs before you commit to spending.Deliveries & Receipting
Full audit trail so you have total visibility of what’s been delivered and receipted.Approval Workflows
Infinitely customisable workflows so you can be ready for every scenario.AI Invoice Processing
Pay your invoices 9 times faster using our specialised OCR.Supplier Payments
Make secure payments in-app to avoid the faff of online banking.Reporting & Analytics
With a complete audit trail and GRNs you’ll know if there are any hold-ups.
Approvals
Zahara allows you to create multi-step approval workflows for both purchase requests and supplier invoices. You can create spend requests that are then converted to purchase orders on approval. Supplier invoices can be received and read in Zahara, then routed for approval to the clerk, councillors and chairperson. Whatever you choose, whatever you need, you can have it. Invoices can also be posted into your finance system automatically. It doesn’t matter how much you spend or where you spend it — it’s about the process and process efficiency.
Audit Trail
Zahara records all the activities around an invoice and any corresponding purchase request that comes before. Every approval, every comment is logged, giving the admin team complete peace of mind that money is being spent with full transparency, removing any potential for justification down the line.
Are the approval workflows multi-step?
Yes. Multi-steps with multiple conditions, so out-of-the-box you can be up and running with little effort.How accurate is the invoice processing?
Very accurate. All invoices are recognised centrally, which means none of our customers have to do any training.My finance system isn't listed above?
Everything in Zahara can be imported as part of the initial set up using CSV files. Our main data hand-over from Zahara to your finance system are approved invoices. Can your finance system import a CSV or Excel file with invoice data? If the answer is yes, you can still enjoy Zahara to the full. If you'd prefer, Zahara can be used on its own without a finance system to control spend requests.What exactly is Zahara controlling?
Spend. Costs. If every purchase request has to be approved, you can control what is being purchased and what suppliers you are using. You are then back in control as your business scales.How easy is Zahara to use?
Zahara has all the features and settings that any modern finance team would want, without compromising on having a user-friendly interface. We wanted it to be accessible even for your colleagues who aren't in the finance department.
