If your organisation requires more control on your spend, having colleagues place purchase requests in our easy to use cloud-based software will enable spend control and provide a complete visibility of your commitments. You don't need to send purchase orders to your suppliers that's an additional step - but if your culture supports it, you can use purchase requisition approval workflows to make sure employees are buying from approved suppliers with the best pricing.
With Zahara, every spend request can be created quickly and easily. Requests can be approved or automatically routed to the supplier as Purchase Order. Zahara’s sophistication is the approval workflows and the numerous conditions that can be used to determine whether a request needs to be authorised.
Multi-step approval workflows
Using Zahara’s conditions, you can create multi-step approval workflows that involve different managers under different conditions. It could be a purchase exceeds a budget or the value requires authorisation from the CFO. Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors. The approval process is then a complete workflow with an audit trail behind every request. Approvers can approve by email, from the mobile app or from a central dashboard.
Staff Expenses as well
Zahara’s mobile app allows staff to record expense requests. These can be held on the phone until ready for approval. Each line-item can have an individual receipt added either as a photograph or a PDF. Once submitted expenses can be routed into separate approval workflows and then processed faster for easier payment.
Supplier Management & Inventory
Good buying means good supplier management. Not only will your AP team want to pay your suppliers on time, you will want to make sure your buyers are purchasing from the correct suppliers at the correct price. Zahara’s supplier module allows you to do all of this.
You can easily email all or selected suppliers from within Zahara – requests for pricing are very easy. In addition our import module allows you to keep updating product lists so you have up to date pricing. You can also be alerted in Microsoft Teams when a new supplier is created so the finance team can undertake usual diligence checks.