control spend with budgets

Purchase Requisition System

  • Fast to setup, easy to use
  • Flexible purchase approval workflows
  • Budgets and Projects add better control
  • Receipt deliveries
  • Report on spend
If your organisation requires more control on your spend, having colleagues place purchase requests in our easy to use cloud-based software will enable spend control and provide a complete visibility of your commitments. You don't need to send purchase orders to your vendors that's an additional step - but if your culture supports it, you can use purchase requisition approval workflows to make sure employees are buying from approved vendors with the best pricing.

Which sector are you?

With Zahara, every spend request can be created quickly and easily. Requests can be approved or automatically routed to the vendor as Purchase Order. Zahara’s sophistication is the approval workflows and the numerous conditions that can be used to determine whether a request needs to be authorised.


Multi-step approval workflows

Using Zahara’s conditions, you can create multi-step approval workflows that involve different managers under different conditions. It could be a purchase exceeds a budget or the value requires authorisation from the CFO. Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors. The approval process is then a complete workflow with an audit trail behind every request. Approvers can approve by email, from the mobile app or from a central dashboard.

Staff Expenses as well

Zahara’s mobile app allows staff to record expense requests. These can be held on the phone until ready for approval. Each line-item can have an individual receipt added either as a photograph or a PDF. Once submitted expenses can be routed into separate approval workflows and then processed faster for easier payment.

expenses approval workflow
vendor management approvals

Vendor Management & Inventory

Good buying means good vendor management. Not only will your AP team want to pay your vendors on time, you will want to make sure your buyers are purchasing from the correct vendors at the correct price. Zahara’s vendor module allows you to do all of this.

You can easily email all or selected vendors from within Zahara – requests for pricing are very easy. In addition our import module allows you to keep updating product lists so you have up to date pricing. You can also be alerted in Microsoft Teams when a new vendor is created so the finance team can undertake usual diligence checks.

Find out about our complete Accounts Payable Software

Why Choose Zahara

Secure System
Fast & Simple Setup
Multiple Users
Mobile friendly
Improves Workflow

We integrate with these popular finance systems

Xero invoice processing
sage 50 purchase orders
Sage 50
QuickBooks Online Approvals
myob authorisation tool
Opera Purchase Requisition
Pegasus Opera
export invoice data to CSV
ERP / Other

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See Zahara’s other features

Invoice Processing

Invoices can be received, read and routed out for approval so vendors can be paid on time with zero effort

Purchase Order System

Find our more about Zahara’s Purchase Order System and how we can automate PO sending.