Zahara - A dedicated accounts payables approval platform for Xero

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Why use Zahara with Xero?

Zahara is perfect for controlling indirect costs. Zahara’s is for controlling the buying process. Different types of organisations such as leisure groups, care homes, schools, restaurant chains, construction or hospitality can benefit from Zahara. We have spent years understanding and creating functions to streamline the buying process. As a Xero user, you will find Zahara easy to integrate and sync with Xero. Zahara provides multi-step approvals processes to add control as well as advanced invoice processing to speed up the AP process/

As a Xero user you can add automation and control to your buying. Your teams can raise purchase requests that, once approved, convert to Purchase Orders and go out to suppliers automatically. You can receipt the delivery, record the invoice easily and match against the order. Any exceptions can also be sent out for approval. Then the supplier's invoice can be pushed over to Xero where you can pay it in the usual way. Every step of the way there are controls and thought to make the buying process more secure, with increased visibility.

Faster & Better Invoice Approvals

  • Import Draft Invoices from Xero (Created by Receipt Bank / AutoEntry)
  • Or use our built-in invoice OCR recognition
  • Easily record invoices in Zahara and match with Zahara orders
  • Create multi-step approval processes
  • Fast Ad-Hoc invoice approvals
  • Approve by email or Zahara's dashboard
  • Identify fast and slow approvers
  • Automatically post approved invoices into Xero
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Better buying with Purchase Orders

  • All your staff can login to Zahara
  • Multi-step approval processes
  • Convert requisitions into purchase orders
  • Automate sending the PO to your suppliers
  • Create departmental budgets
  • Approve by email on-the-go
  • Mobile app to raise orders easily
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Zahara customers include …

How it works

Charlie in IT wants to buy a new Fujitsu server. He places the request into Zahara and can see they have departmental budget to spend the money. Because the server amount is over £2000 it goes to Sally, head of IT for approval first and then onto Simon, the Finance Director. The request gets approved and Charlie gets an email through telling him a PO has gone off to his chosen supplier.

The supplier, Northamber PLC gets the PO through and ships the items the same day. Charlie gets the delivery the next day and goes back into Zahara to mark it off as received. Finance can now see the invoice from Northamber in the Zahara Inbox. They can also see it's been read and matched 100% and that the order Account coding is perfect for the invoice. The invoice is processed and exports over to Xero together with the PDF. 35 Days later, Northamber take the payment by direct debit.

invoice automation

Advanced invoice automation with SmartInvoice

  • SmartInvoice - Desktop Windows Software
  • Scan or load supplier email PDF's
  • Incredible first-time accuracy reading values
  • Read & code line items, or manually split
  • Match against Zahara Purchase Orders
  • Export orders to Zahara and have them route for approval automatically
  • Automatically export to Xero on approval with the PDF
  • Save countless hours on keying in each month
  • Be up and running in no time... or stick with Receipt Bank and import from Xero


Instant Syncs - Xero, Zahara & Zapier

With Xero & Zahara having connectors in Zapier, you can create additional integrations that could be useful. Such as when when a new supplier is created in Xero, record it in Zahara instantly, or altert Finance that a new supplier has been created and they need to do diligence. To use the Zahara Zapier link you will need our invite link available on the Zapier page - click here
  • Create new suppliers in Zahara that are recorded in Xero
  • Create new invoice in Zahara from a Payment in Xero
  • Send an email out when a New supplier is created in Xero / Zahara
  • Save Zahara PO's against a supplier record in CRM

Cloud-based Purchasing Management

Xero & Zahara make buying better. Get started today

Watch the overview video below to see what Zahara is all about