A Guide to Invoice Processing

Why Automate Invoice Processing?

Manual invoice processing is slow, error-prone, and costly. Automation saves time, reduces errors, strengthens controls, and makes month-end much smoother.

What Does an Invoice Processing Solution Include?

• Centralised invoice reception & duplicate detection
• Accurate invoice reading & coding
• Fast approval workflows
• Dispute resolution & delegation
• Finance system integration & audit-ready records
• Automated payments & reporting

Key Benefits of Invoice Processing Automation

• ✅ Reduces costs, errors, and manual effort
• ✅ Improves speed and visibility of invoices
• ✅ Strengthens fraud prevention and compliance
• ✅ Enables straight-through processing & pay-on-due-date
• ✅ Delivers reporting & audit trails for HMRC & auditors

Highlights from the Guide

• Receiving & Logging: Insist on digital invoices sent to a central inbox, logged automatically.
• Duplicate Checking: Early-warning systems to stop overpayments.
• Accurate Reading & Coding: OCR technology trained on supplier formats ensures speed & accuracy.
• Approval Workflows: Multi-step or ad-hoc approvals with reminders and delegation.
• Dispute Resolution: Track, log, and resolve disputes efficiently with suppliers.
• Finance Integration: Seamless syncing with your finance system as the source of truth.
• Payments: Payment runs, digital wallets, and pay-on-due-date automation.
• Reporting: Full audit trails, usage stats, and spend analysis.

Frequently Asked Questions

Why automate invoice processing?

To save time, reduce manual errors, prevent fraud, and improve financial visibility and control.

What is straight-through invoice processing?

A fully automated process where invoices are received, checked, approved, and paid without manual intervention.

Does it integrate with my finance system?

Yes — Zahara integrates seamlessly with systems like Xero, Sage, QuickBooks, or via CSV.

How do I handle disputed invoices?

With workflows to track disputes, log communication with suppliers, and resolve issues quickly and transparently.

What’s the ROI?

Automation reduces processing costs, frees staff for higher-value work, and scales without needing more headcount.

📥 Download the Full PDF Guide

Our invoice processing software automates everything — from receipt to payment — while maintaining accuracy, speed, and control.

• Automated invoice reading & coding
• Duplicate detection & dispute resolution
• Mobile-friendly approvals
• Integrated payments & digital wallets
• Full audit trail & records management

Get Started Today

Experience a demo or try Zahara for yourself. Let us help you transform your AP process and save your team countless hours.