Purchase Order Software

The starting point for a truly automated finance team or Accounts Payables team is with and easy to use trusted purchase order system.

  • Easy to use, Fast to setup
  • Syncs with QuickBooks
  • Flexible settings, easy to customize
  • Control costs, manage spend, speed up process

If you requires more control on your spending, having colleagues place purchase requests in our easy to use cloud-based software, or mobile app, will enable spend control and provide a complete visibility of your commitments.

We integrate with


Multi-step approval workflows

  • Fast out-of-the-box setup
  • Flexible conditions for every scenario
  • Complete control of the buying process

Using Zahara's conditions, you can create multi-step approval workflows that involve different managers under different conditions. It could be a purchase exceeds a budget or the value requires authorisation from the CFO. Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors.

The approval process is then a complete workflow with an audit trail behind every request. Approvers can approve by email, from the mobile app or from a central dashboard.

Staff Expenses as well

  • Staff expense module included for free
  • Easy receipt scanning
  • Flexible approval workflows and processing
Zahara's mobile app allows staff to record expense requests. These can be held on the phone until ready for approval. Each line-item can have an individual receipt added either as a photograph or a PDF. Once submitted expenses can be routed into separate approval workflows and then processed faster for easier payment.
expenses approval workflow

Vendor Management & Inventory

  • Sync vendors from QuickBooks & Xero
  • Bulk email all or selected vendors easily
  • Document management for all orders, invoices & contracts
  • Complete vendor management

Good buying means good vendor management. Not only will your AP team want to pay your vendors on time, you will want to make sure your buyers are purchasing from the correct vendors at the correct price. Zahara's vendor module allows you to do all of this.

You can easily email all or selected vendors from within Zahara - requests for pricing are very easy. In addition our import module allows you to keep updating product lists so you have up to date pricing. You can also be alerted in Microsoft Teams when a new vendor is created so the finance team can undertake usual diligence checks.

Find out about our complete Accounts Payable Software

Zahara is Simple yet Sophisticated

Secure System
Fast & Simple Setup
Multiple Users
Mobile friendly
Improves Workflow

Recent Zahara clients testimonials

US Oil Field company manage all costs with Zahara.

“The approval processes and designated workflows are great. I like that the business can have its own divisions, that’s a big plus.” – Financial Controller at Aesthetx

Calbright College gained visibility and control over costs using Zahara. 

It's easy to get started ...

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