The great thing about Zahara is that anyone can use it. Any person with the right permissions can create a purchase order with minimal training. Our goal when we created Zahara was to keep it accessible, so the whole interface is designed to be as user-friendly as possible.
The accessibility of the platform decreases the total cost of ownership as new teams or recruits can use our help guides or quick learn videos. They’ll be shown how to get the most out of Zahara, so that you get the most out of the system too.
Great buying begins with solid supplier management.
You can easily email all or selected suppliers from within Zahara - requests for pricing are very easy. In addition, our import module allows you to keep updating product lists so you have access to up to date pricing. You can also set up an alert in Microsoft Teams when a new supplier is created so the finance team can undertake usual diligence checks. Zahara's supplier module allows you to do all of this and more.
Zahara allows you to create budgets for both departments and projects. These budgets can be granular - against GL codes, or cost centres with flexible periods. They’re easy to set up and allocate. When users create spend requests, they can see how their purchase will affect the budget. Managers can be notified of budgets being exceeded and refer to budgets when making approval decisions.
Budgets provide a framework for your departmental and project spend. They help make sure your high performance teams are spending the right amount, with the right people, at the right time.
Using Zahara's conditions, you can create multi-step approval workflows that involve different managers depending on the situation. It could be that a purchase exceeds a budget or the value requires authorisation from the CFO. Whatever you need, you can specify it and create the perfect approval process in minutes. You can also send emails, change field values and send purchase orders to vendors. The approval process is then a complete workflow with a full audit trail behind every request.
Zahara's mobile app allows staff to record expense requests. These can be stored on in the mobile app until they’re ready for approval. Each line-item can have an individual receipt added either as a photo or a PDF. Once submitted, expenses are routed into separate approval workflows and then processed faster and more easily.
An effective purchase order (PO) is more than just a shopping list; it's a cornerstone of efficient procurement. It should include crucial elements to ensure a smooth transaction. These elements typically consist of: