Approvals Category
Approvals FAQ
Auto rejecting of invoices issue
Coding approvals
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Division Management
Flashing invoice approval icon
How to approve or reject
Leaver process – Approver
Mandatory Approval Comments
Supplier approvals
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Workflows & Approvals (part 2)
Business Unit Category
Add an email signature
Audit Trail
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Create new Business Unit
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Division Management
Editing Email Templates
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How Zahara works
Invoice email forwarding – Microsoft 365
Required by Date
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T&C on your PO Template
Tax Codes Explained
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Unit Field
Integrations Category
Sage 50 Integration
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Sage 50 SmartSync Pre-Install
SmartSync+ For Sage 200
Import Invoices from Xero
Tracking Categories Xero
Xero & Suppliers
Xero Gross Up
Xero Integration Explained
Xero troubleshooting
Access Dimension
MYOB Integration
Zapier Integration
Invoice Processing Category
Auto reject supplier invoices
Auto rejecting of invoices issue
Finding an order or invoice
How to create a credit note
Invoice email forwarding – Microsoft 365
Invoice export colours
Invoice Inbox
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Invoice matching
Invoice Processing Explained
Month end cut offs
Negative Order Balance
Setting up Autopilot
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Waiting for a GRN
Purchase Orders Category
Adding a product to an order
Adding documents to an order
Bulk importing orders
Close Orders Automatically
Closing an order
Copy PO to Buyer
Creating a Purchase Order
Deleting a PO
Duplicate Order Prevention
Editing an order
Finding an order or invoice
GRN an order
Grouped Purchase Orders
Import Line Items
Negative Order Balance
PO Template Editing
Purchase Order Numbering
Purchase Order PDF
Purchase Order Prefix
Purchase Orders Explained
Quick Create a Purchase Order
Second Ref Counter
Send PO to Supplier
Supplier order acceptance
We get asked this question a lot “How do I send a copy of the Purchase Order to the Buyer?” Here are the best options available to you. Firstly, there are 3 ways to send a PO to the supplier:
Steps 1 & 2 above have an audit trail behind them and the ability to have links in the email that ask the supplier to accept or reject the order, so these are our suggested methods.
A typical process, though, is where you want to let the buyer know that the order is approved and that they can send the PO off themselves. There is no way to send a copy of the PO to the buyer in an email. You can send the buyer an email and provide a link to the order.  This would be achieved by adding a “send email” step to your workflow. You can provide as much information as you like about the order using placeholders and links.
The best solution is to add a “send purchase order to supplier” step at the end of your purchase order approval.  This step has the ability to “CC Originator” – this is in effect what you want to do. This method gives you a good audit trail and shows you if the order was accepted by the supplier (add the relevant placeholder to your supplier email template)
