Approvals Category
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Flashing invoice approval icon
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Workflows & Approvals (part 2)
Business Unit Category
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Invoice Processing Category
Auto reject supplier invoices
Auto rejecting of invoices issue
Finding an order or invoice
How to create a credit note
Invoice email forwarding – Microsoft 365
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Purchase Orders Category
Adding a product to an order
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Import Line Items
Negative Order Balance
PO Template Editing
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Purchase Orders Explained
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Send PO to Supplier
Supplier order acceptance
This article tells you how to receipt an order. GRN means Good Received Note. To undo a GRN, you can GRN with a negative value to restore the correct GRN value you require. ou can receipt an order from the Purchase Order (PO) list view. Find an order, tick it and click the GRN icon.
You can receipt an order from the Purchase Order (PO) list view. Find an order, tick it and click the GRN icon.
You will now see a Wizard asking if the order is received in Full. Answering yes sets all received quantities to the ordered quantities.
The mobile app lends itself to receipting very well. You have a camera to photograph the delivery note and you can interact with the line items very easily.
The Camera icon can be tapped to engage the camera. Tapping the green tick will receipt it fully.
You can also receipt an order when viewing the order. Click the Document Actions menu and then click the GRN link.
The GRN data is attached to the order history. If you would like to see the state of the receipting, click into an order and scroll down to the history. This data can be used in the reporting section of Zahara as well for GRNI reports.
In the order list view, you can opt to show the GRN status. This is an icon that shows as:
If your plan supports it, you can have GRN custom fields enabled so that additional line-level fields are made available to you at the point of GRN.
GRN data is actually very simple. It is a Quantity Received valued against a Quantity Ordered. Using Zahara’s reporting API you can attach to your order data in Excel using PowerQuery. We have built spreadsheets for customers with simple GRN quantities and then using the status of orders to produce accruals reports like GRNI. If you are interested in this, please talk to the Customer Success Team.
To undo or correct a GRN, simply GRN a negative value. This will restore the balance. The history of the order will be updated to record this corection.
