Approvals Category
Approvals FAQ
Auto rejecting of invoices issue
Coding approvals
Creating Approvals
Division Management
Flashing invoice approval icon
How to approve or reject
Leaver process – Approver
Mandatory Approval Comments
Supplier approvals
Workflows & Approvals
Workflows & Approvals (part 2)
Business Unit Category
Add an email signature
Audit Trail
Coding Lists
Coding Restrictions
Create new Business Unit
Custom Buttons
Custom Fields
Customised labels
Date formating
Default delivery address
Division Management
Editing Email Templates
GRN Custom Fields
How to hide cost codes
How Zahara works
Invoice email forwarding – Microsoft 365
Required by Date
Single Sign On
SMTP & Email Sending
T&C on your PO Template
Tax Codes Explained
Two factor authentication
Unit Field
Integrations Category
Sage 50 Integration
Sage 50 Post-Install/Troubleshooting
Sage 50 SmartSync Pre-Install
SmartSync+ For Sage 200
Import Invoices from Xero
Tracking Categories Xero
Xero & Suppliers
Xero Gross Up
Xero Integration Explained
Xero troubleshooting
Access Dimension
MYOB Integration
Zapier Integration
Invoice Processing Category
Auto reject supplier invoices
Auto rejecting of invoices issue
Finding an order or invoice
How to create a credit note
Invoice email forwarding – Microsoft 365
Invoice export colours
Invoice Inbox
Invoice List View
Invoice matching
Invoice Processing Explained
Month end cut offs
Negative Order Balance
Setting up Autopilot
Supplier Matching
Waiting for a GRN
Purchase Orders Category
Adding a product to an order
Adding documents to an order
Bulk importing orders
Close Orders Automatically
Closing an order
Copy PO to Buyer
Creating a Purchase Order
Deleting a PO
Duplicate Order Prevention
Editing an order
Finding an order or invoice
GRN an order
Grouped Purchase Orders
Import Line Items
Negative Order Balance
PO Template Editing
Purchase Order Numbering
Purchase Order PDF
Purchase Order Prefix
Purchase Orders Explained
Quick Create a Purchase Order
Second Ref Counter
Send PO to Supplier
Supplier order acceptance
When creating a Contact in Xero, it doesn’t become a Supplier until you record a Bill against it. Zahara only picks up contacts that have been flagged as suppliers.
We highly recommend creating your suppliers in Zahara. Zahara is designed for multi-user access so you can control who has the power to add new suppliers. You can also create a Microsoft Flow to alert you when a new supplier is created in Zahara.
If you create a new supplier in Zahara, you don’t need to sync it to Xero. We will create it in Xero when we record the first Bill against it (Zahara invoice). If you do sync your suppliers first, then we will create it in Xero and tag it as a supplier by creating a Zero value Draft Bill.
Xero requires there to be a Contact with a Bill assigned. Therefore, for each supplier that exists in Zahara, but doesn’t exist in Xero, a new contact is created in Xero and a new Bill is created. This means that you will likely see a large amount of empty draft bills be created in your Xero upon syncing your suppliers for the first time- don’t worry!
As a manual workaround, you may also create the same supplier in Xero and Zahara. This requires for the Supplier name and account code to be identical.
