Click Business > Settings > Budgets
Now click “New Budget”
- Give the budget a name – like Monthly Sales Budget.
- Choose the budget period.
- Populate the relevant reset for the budget period you have chosen.
- Populate the correct Financial year end -all time phased budgets run for 12 months up to the end of the financial year end.
- Choose the granularity for your budget – Nominal or Cost Code or Absolute – Absolute is one amount of money to spend with no granularity.
Enable Spend Control
If this is switched on, no orders can be raised where the budget will be breached. The alternative to this is to use the Budget condition in your approval workflows.
Enable Roll Over
This enables over-spend or under-spend to be carried into the next period.
Now click Next and move into the Details tab.
Here you can either upload your granularity or key it in manually. Download the template and then upload it once populated. ** Do not try and import or create any lines with 0 (zero) balances. We do not support that. You can stop buying against those lines in the Division settings using nominal or cost code restrictions.
Click ‘Show all periods’ to see how your per period figure is allocated
You can manually add more lines and build your budget up. You can flex values as well.
Now click Next and Commit the changes.
You now need to go back in and assign the budget to either a Division or Project.
As shown above, even though you can apply a budget to a Project and a Division – they wouldn’t be shared. They are effectively cloned.
Your budget is now set. The next steps is to check your master Budget settings and to set your Divisions to only use the budget granularity.