Knowledge Base

You can use the search bar below to search for specific answers or expand the knowledge base categories below to read relevant articles. You can also raise a support ticket using the button at the bottom of the page.

Zahara's Approva - Here to help

Help Categories

Grouped Purchase Orders

A multi-grouped purchase order has the division being set at the Line-item level. This means the purchase can be sent into multiple-concurrent approval workflows and be assigned to more than one Division budget. Think of this as an advanced PO. 

1

How it works

To create a multi-grouped purchase, simply set the division to multi-grouped at the top of the form: 

Then the line items will have the division field that you can set as shown above in the overview.

 
2

Considerations

You may want to adjust your workflows so that they don’t have the ‘send purchase order to supplier’ step. The reason being is the purchase order will be sent for the first approved line items. Then when additional approvals are completed, additional purchase orders could be sent. This feature was designed for procurement managers so assumes the manager will handle the PO sending once they are happy all line-items have been approved and allocated.